Learn how to write an email to give instructions.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

To: Meena
From: Suki
Subject: What to do while we're away

Hi Meena,

Thank you so much for offering to house sit for us next week. I'm only sorry we won't get to catch up properly until we get back from our trip. Anyway, here's everything I won't have time to tell you on Saturday morning.

  1. The alarm code is 7957. Don't forget to set it when you go out and remember to turn it off when you get back home as it is LOUD!
  2. The rabbits need feeding once a day and under no circumstances should they be allowed out of their cage in the garden as the neighbour's cats have attacked them in the past.
  3. Please can you use the washing machine in the daytime only as it's old and noisy and the neighbours complain otherwise?
  4. Would you mind opening all the upstairs windows for an hour in the morning as the house gets damp at this time of year?

That's about it! You'll find everything you need in the house, and help yourself to anything in the fridge or cupboards. Feel free to call or text if you have any problems/questions.

See you briefly to hand over keys on Saturday morning and looking forward to a proper chat when we get back!

Thanks again!

Suki

Tips

  1. Start by saying thank you if you know that the person has already agreed to help you. End with a thank you as well.

  2. Use bullet points or a list to present the instructions clearly for the reader.

  3. Phrase the instructions as polite requests, e.g. Don't forget to ... , Please can you ... , Would you mind ... However, you can be more direct for important instructions, e.g. The ... need(s) ... , Under no circumstances ... , Don't forget to ... .

  4. To emphasise the importance of an instruction, explain what the consequence might be if it isn't followed, e.g. under no circumstances should the rabbits be allowed out of their cage as the neighbour's cats have attacked them in the past.

  5. Let the person know how to contact you with further questions if they need to.

Discussion

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Language level

Upper intermediate: B2

Comments

Hi everybody
I don't have any money to hire workers, so I should do all my thins
Thanks

Hi L,
Thank you so much for offering to house sit for me next 2 weeks. There're some things I think I need to make instructions for ensuring that you will do them right when I will be being away.
1. Don't forget to burn one or three fragrant sticks for each memorial table in the guest room and the top floor room. I don't want our ancestors to blame any of us in heaven because of forgetting them any day.
2. Under no circumstances you might go to my bedroom, as I put many diamonds and jewelries around that I wish there will be no misunderstand between us if some things are missed.
3. Would you mind staying in your room only after 23.00 and before 6.00? I set my alarm system schedule working on automatically during that time. In case you break the rule and make all our neighbors wake up, the code number for turning it off is '2892'.
Hm, just 3 notes at first in this email, more notes are stuck around my houses to clue you remember how to do something specifically. Just following my notes, then my house is yours. For any emergency information, please call or text me in daily time.
We're going to see each other in two weeks, and I am looking forward to seeing you in my intact house.
Thanks again,
Q.