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Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

Checklist for opening the shop

Start at 8 a.m.

  1. Firstly, when you enter the shop, remember to turn off the alarm.  
    • Do this by holding your key card to the alarm panel. It's behind the door near the light switches.
  2. Open all the blinds and turn on the lights.
  3. Please don't forget to start the coffee machine so your colleagues have fresh coffee for when they arrive.
  4. At 8.15 a.m., watch out for the fresh deliveries at the back door. They usually arrive at that time.
    • Pay attention to the order list and what is actually delivered.
    • Remember not to sign for anything that isn't in the delivery as there are often items missing.
  5. Check the answer phone and shop email account for any new messages.
  6. Leave the heating and the air conditioning alone. They are on an automatic timer. So please, don't go near the control panels.

Finally, you need to finish everything above before 8.45 a.m. and open the shop at 9 a.m. There is a red logbook under the counter. Make sure you sign it for each day when you have completed all points on this checklist. Make a note of any issues.

If you have any problems, call your supervisor or the 24-hour support line number below.

Tips

  1. Use imperative verb forms to give orders and instructions:
    Turn off the alarm / make sure to sign the logbook.
  2. Tell people exactly what you want them to do and when:
    You need to do everything above before 8.45 a.m.
  3. Tell people where things are – they might not know:
    It's near/behind/over/under the …
  4. Give emergency contact information.
  5. Have a sheet for people to sign after they have completed the process, e.g. cleaning a machine or balancing the cash register.

Discussion

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Language level

Pre-intermediate: A2

Comments

I usually give instructions to my daughter about houseworks: washing dishes, tdying up, cooking etc.

Operating the Washing machine
...
Before putting clothes in the washing machine, make sure that all pockets are empty.
Close the front door tightly until you hear a ticking sound.
Connect the plug to the power outlet.
It is important not to forget to open the water valve. If you forget to open it, the machine will have serious problems.
Then, put the appropriate amount of washing liquid plus fabric softener, base on the amount of clothes you put in:
- The tray on the left is for washing liquid.
- The middle tray is for fabric softener.
Now press the start button (the big square one in the upper right corner) and you will hear a starting sound.
From the big control knob in the middle, rotate it to select Synthetics mode.
Next look at the control panel, you'll need to change some settings as below (by press the button repeatedly):
- Decrease temperature to zero
- Rinse: 2 times
- Spin: 800
Check everything again to be absolutely sure.
Finally, press the start button (below the power button).
...
The washing cycle will finish after the timer runs out (1 hour and 30 minutes). You will hear a turning-off sound.
The machine will automatically turn off. Now just unplug the plug and take out clothes to drying.

Sometimes I give instructions to my little cousins to pay attention or for their exams

I have to give instructions. Because I am a director. The director must attent when is responsible everythings. Responsibility requires attention. A person who acts irresponsibly endures the result.

In this moment only i am studying english, but in my old jobs i need to give instructions to my commercial team to increase sales.

I have to give instructions to my employees for work arrangement.

Great

i am studying to become a teacher and, at the moment, i do after-school classes. I give instructiond to my students anc i alway tell them to read carefully the trace of every task and to be very focus in what they are doing to.

Important

My wife and I need to do some instructions at night before we want to sleep. We must turn off lights, close the main door of the apartment and check other caution cases.

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