Learn how to write a cover letter or email to respond to a job advert.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Laura Mazzanti
To: David Kelly, HR Manager
Subject: Application for sales manager position

Dear Mr Kelly,

I am writing in response to the job advertisement on the ABC Jobs website for the position of sales manager.

I have five years of experience in sales. For the last three years, I have worked as a team leader, managing a team of 20 sales assistants in a large store. I have experience in hiring, training and managing staff. I have good communication skills and I can speak Italian, Spanish and English.

I have attached my CV with more information about my background and qualifications.  

I look forward to hearing from you soon.

Best regards,

Laura Mazzanti


  1. Be specific in the subject line and say what job you are applying for.
  2. Start your email with Dear Mr/Mrs/Ms + person's surname.
  3. Say where you saw the advertisement.
  4. Say which job you're applying for. You can use the sentence I'm writing in response to the job advertisement for the position of … .
  5. Write a short paragraph to say why you're suitable for the job. Mention your education, qualifications, work experience or skills.
  6. Attach a CV (also known as a résumé in the USA) with more information about your qualifications and background.
  7. End by saying I look forward to hearing from you soon or I hope to hear from you soon.
  8. Sign off with Best regards or Best wishes.



Language level

Pre-intermediate: A2


Just to be clear, every bit of information included in my CV or resume is completely and undoubtedly authentic :)
Moving forward, in my CV or resume, I would add my skills comprising of research skills and communication skills. Then I'll write my work experience and then educational qualifications. In the end I'll give name(s) of referee(s) to whom the employer can contact to clarify or verify anything written by me in my CV.

Hi Sir,
Why Master's in Engineering? how about Master in Engineering?

Hi mtalebi,

We use the apostrophe because the qualification is actually a possessive form:

A master's = a master's degree = the degree of a master

The capitalisation varies. Sometimes master's is capitalised, sometimes not. However, when we specify the subject, it is normal to capitalise:

I have a Master's in Engineering


I finished my Master of Arts in Architecture in 2008.



The LearnEnglish Team

Hi Peter
I was wondering if Master in Chemistry/Chemical Engineering is correct, according to what I was able to gather from your second suggestion n the above post.

Oh and many many thanks to you, Kirk, and British Council for this amazing portal, I've enjoyed and learnt a lot here :)

Hi Dimpy

I'd recommend 'Master's in Chemistry' or 'Master of Science in Chemistry' (the latter phrasing is particularly common in the US and Canada); 'Master in Chemistry' is not the way it is expressed in standard British or American English.

Glad that you like the site!

All the best


The LearnEnglish Team

Hi Kirk

Thanks for your reply and for helping me see my mistake and to understand better about how to use Master and Master's. I thought I could use Master instead of Master's by being specific when I wrote "Master in Chemistry" but your example of "Master of Science in Chemistry" is the right one, thanks again.

I am adding first summary then detailed my work experience and skills.

the text above is an example of e-mail letter? If yes, then could you e[plain me please the structure of such a letter sent by post? I mean what do we write in the top right-hand corner?

Hello Marina_i
Yes, that is correct, it is an example of an email cover letter. There are different styles for paper letters, but I'd say one of the most common is to first write the sender's address, then an empty line, then write the date, then an empty line, then write the name and address of the person you're sending the letter to, then an empty line, then the beginning of the letter.
All the best
The LearnEnglish Team

Hello Kirk
Thank you very much for quick answer. Yes, I've read about different ways of paper letters' organizing, that's why I can't understand which is right. So, both of addresses and the date should be written in the top right-hand corner?