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An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

To: info@ascot-hotel.co.uk
From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews

Tips

  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.

Discussion

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Language level

Beginner: A1

Comments

I want a big comfortable bed, beautiful view from balcony that I could see stars, the moon at night.

When I book a hotel room, it is important for me to know if there is a refrigerator, kettle and good view.

Dear Hotel,

I would like to reserve a double room for one night with breakfast on August 3.

Could I have a room with river-view and a tub please? Can I use the promotion code (MH1199) ?

Could you confirm the booking please? Let me know if you need further information.

When I book a hotel room, I usually ask the reservation person for the location (near the beach/center), price, view, room types, accessories in the room, and kind of served food.

The first thing I usually want it is a room with a beautiful view. Then I will ask for a bathroom with water instead of toilet roll. Also, I will ask for a room that has a double big bed and a big space. I think just that.

When i went to Bangkok , i book on a nice hotel built with the asian architecture and they serve asian food , anyway i book on 3 stars hotel for 5 days , the room i would like to stay in , has to be a little quiet with view , bath , TV and be in the top floors.

I would to ask them whether a double room with an iron, a bath and iron board inside or not.

To: info(at)thespectator-hotel.co
From: Genma Shodai
Subject: Booking 1 night on 11/7

Dear Spectator Hotel,

I would like to reserve a twin room for one night with breakfast on the next morning. May I ask for a quiet room with a view if possible, please?
I will arrive at about 6 P.M and I have another meeting right after that, so please do prepare hot water and towels.
Please could you confirm that it is $120 per night with breakfast included?
If there is no change in the price, could you please confirm the booking? Let me know if any further information is needed.

Many thanks.

Best regards,

Genma Shodai

I would like to reserve two double rooms for four persons, two adult, and two children.
I want two-room for three nights from 22 to 25 August.
Could you give me information about the price and do you offer any discount for the family package?
I want to check out at 13 p.m afternoon, on 25 August
What is included in the price?
Do you have a swimming pool and a sauna?
I want to make sure that wifi is provided because I have to work on my project during the holidays.

Could you please provide me informations that I need, and confirm the booking

There are many things that you should check before you make a reservation, especially on vacation because a lack of information can destroy your holidays.
First, I ask about the location, if the accommodation is near the beach so I don't have to spend my time in the car.
I ask about the price and what is included in the price, so I will be sure that I don't have to pay extra for other services that I need.
I ask about the cuisine and what kind of food they serve.
And also I want to make sure if the hotel is clean and comfortable to stay.
Every time I review feedbacks from other customers, who visited that hotel.

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