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A project management meeting

Listen to a project management meeting to practise and improve your listening skills.

Do the preparation task first. Then listen to the audio and do the exercises.

Discussion

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Advanced: C1

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From my expirience, in my job as teacher, we all the teacher in our knowledge area, we have a team; and at the end of each period we attend a meeting programmed by the leader of our team. Also, some days before our leader sends us the schedule and so, we always know the topics for the meeting. We all say our point of view, do the assignments and at the end, the leader assigns tasks to do outside the session

When attempting to hold successful meetings, it is good to have a clear objective and decide whether the objective merits holding a meeting. Based on said objective, then it is convenient to decide what kind of a meeting will be held because the kind of meeting sets the structure of the agenda, i.e., if it is a decision-making meeting, the structure is one, but if it is a brainstorming meeting the structure is a different one. Also, it is important to determine who shall attend the meeting, since, to be efficient, it is essential that all participants be informed of the reason they have been invited to attend.
Depending on the kind of meeting, it will be important to havea facilitator -a person who will take care of the preparation, the logistics, and who will harness discussions in an objective and focused manner. A good facilitator will appoint a note-taker and a time-keeper, they will also insure a balanced participation from all attendees and help summarize key points, important conclusions and next steps. As far as participants is concerned, a good participant must always come prepared, show up on time, having done the pre-tasks -if any, and be ready to participate fully, always coming from a spirit of contribution and respect for the opinions of others, and willing to stick to the objectives set out for the meeting.
A meeting held like this is more bound to have a clear deliverable and next steps, leaving mostly everyone satisfied.
These would be the tips I would offer.

From my point of view, a well design meeting should consist of two things. Firstly, appropriate team members that are motivated to contribute without being selfish. Secondly, a leader to the team who is adequate to fairly collect all the ideas in order to avoid and ambuiguity around the team. It's the leader's duty to convene everyone in a way that each one could be efficient. In the end, if the team couldn't reach a consensus, it is also the leader's job to prevent any fuss between the members.

Meetings that are effective are expected to be held in all formal settings for the purpose of brainstorming on how to achieve the stated goals. Such meetings should have agenda which will be the centre of discussion among members of staff involved. One of those agenda is reading of past minutes where many comments would be entertained before adoption. Also, all members of the organization should have been sent a formal notice either by mail or other correspondence adopted in the organization a week before the fixed date detailing what will be discussed, the time and the venue. This will give everybody an opportunity to think ahead and they will be able to proffer solutions to various challenges. Lastly, on the meeting day, the Chairman and the secretary should be on seat at the right time as they must lead by example. This will motivate other members to be time conscious. All these highlighted points will assist a meeting to be effective.

A professional meeting is usually organised in order to conclude important agreements , and to make the best decisions for a company . This reason the manager or the person charged to lead the meeting should be aware of performances of each member in his team , more than that he is supposed to be a good speech maker to ensure that every one presents his point of view and collect all ideas to bring out the most brilliant and convenient ones . The main tip that to make a successful meeting is to build respect and confidence between team's members , because if there is a positive between them , the meeting becomes a fertile ground to create and bring up new perspectives and increasing the company's productivity .

Yes. I has.

I have a few tips to share. First, I think that the members in the meeting should have the complete details about the project, and they should be certain about the goals that they want to achieve . Plus, I think its important to have a moderator to divide the work in the team in a way where they do not get lost. And lastly, every member should be cooperative, and they should offer ideas and share there opinions, which could help to improve the project that they are discussing in the meeting .

I feel having a define point of view is important. And the anchor must try to be liberal

Hi,
this is Diego.
I would certainly say Matteo is a great asset not only for the team and the specific project in which he is involved but also for the entire company.
His unique knowledge among other colleagues, is not good for the company. He could get sick and nobody else would be able to accomplish the goal in which he was involved. Moreover, he could also need help in achieving a specific task.
Finally, the company would be in trouble in case he would quit for a new job experience.

I think before general meeting it is important to provide all the attendees with clear agenda and inform about goals and purposes of meeting. Attendees should be provided with proper training and follow up instruction of how to contribute to common goal of meeting. It is vital to ensure that projects assignments are distributed based on expertise of meeting participants. It is coordinator's role to make sure that right persons and right amount of people attending the event.

By the way, is there another workspace where we someone checks and corrects our answers? Secondly, I do not receive any notification when someone comments on my publication. Is there another platform to work?

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