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An email to ask a colleague to do something

Learn how to write an email to ask a colleague to do something.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Gabriela Flores
To: Yuki Sato
Subject: Request for new price list for V1698 face creams

Dear Yuki,  

We are presenting to some new clients next Monday 10 December and they are interested in our V1698 face creams.

I understand from Kate that the prices have changed recently. She mentioned that you have the new price list. Do you think you could email it to me?

I would be grateful if we could have it by close of business on Thursday 6 December. That would give us time to prepare for our presentation.

Thanks very much for your help.

Best regards,

Gabriela

Tips

  1. Some people prefer you to use their first names, and others prefer you to use their title (e.g. Ms/Mr) + their surnames. Find out what is normal in your company when writing emails.
  2. Explain the reason for the request.
  3. Give a deadline when possible.
  4. Give dates clearly.
  5. Make your request polite by starting it with Do you think you could … ? or I would be grateful if you/we/I could … .
  6. If you don't know the person you are writing to well, you can finish by writing Best regards just before you sign your name.

Discussion

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Language level

Pre-intermediate: A2

Comments

Yes. I send many emails to my colleagues. There are several reasons and many advantages. First, unlike telephone calls, you can communicate in an environment where you cannot speak. On the other hand, when I make a phone call, there are times when the surroundings are noisy and I can't hear the words of my colleagues, but when I send it by e-mail, I don't have to worry about that. There are also things that can be sent in addition to text. For example, you can express emotions by using emoji and stamp functions, and you can also send pictures and videos. Besides, when the other person reads his/her email, it will also have the mark as read. These features are built into email, so you can communicate by email without having to talk over the phone. Apps such as LINE, Twitter, and Instagram have many more useful functions, so please give it a try.

No I don't

Hi

Yes, i write many email for me colleagues for make follow about requests.

Dr John
I will have a presentation on ABC methods in our company next week December 6 on Friday. So I need your specialized view about the related topic.
As one of prominent statistician in the country I would grateful if you express your idea about the matters.
Thanks for your helping
Best regards,
Reza

No, I don't. But, often time I does.

Yes I do so

No, I don't write a lot of emails to my colleagues, I don't write email at all because I work alone and I don't need. however I prefer another way to communicate like phone call or send messages by apps.

Yes, I often write an e-mail to my colleague. In case of I need the important information, I will phone, then mail to remind my request.
For the other information, I will only make a phone call.

I don't write a lot of emails to my colleagues, but I do it only in specific situations; otherwise I prefer to talk directly. Obviously I use email when I need to talk with my colleagues who work in other cities.

Of course, writing an email to colleagues is always necessary as we have to contact each other for some news or information regarding our job. An email is sometimes a piece of evidence in some particular circumstances when we need to give accurate fact.

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