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Unit 5: Making arrangements

Need to organise something? In this unit, you can practise common phrases used to make plans by email.

Making arrangements

Think about these points when the purpose of your email is to make an arrangement.

Useful questions

Here are some typical questions used for making arrangements:

  • Are you free next Tuesday afternoon?
  • What time would you like to meet?
  • When would be convenient for you?
  • Could you please let me know?

Expressions of time

Use on with days: Could we meet on Monday?

Use in with months, years and other expressions: I'm going to visit my grandparents in October.

Use at with times and other expressions: Could you please call me at 3pm?

Use next to refer to future times: I hope we can meet again next week.

Use when to start a future time clause: Let's meet again when it is convenient.


To speak about a timetable, use the present simple: Next term runs from 1 September until 16 December.

To speak about a future arrangement, use the present continuous: Mr Toshiko is coming to our next meeting.

To speak about a plan, use 'be going to': Next term we are going to learn about pollution.

See the talking about the future page for more practice.

Tenses in complex sentences about the future

Use the present simple after when, if and next time in future time clauses:

  • I will call you when I get to the station.
  • I'm going to work with my dad when I finish school.
  • Let's go for a walk if the weather is good.
  • Will you visit the Eiffel Tower next time you are in Paris?

Language level

Intermediate: B1
Pre-intermediate: A2


Dear Sir,
I have made a precis of a paragraph, Would you please make the corrections and suggest and write the better one for me? If the answer is yes, then I will surely post them here. If it is no, then would you please suggest someone who offers such kind of services?

Hello Sir,
1."He was posted as assistant commissioner(AC)." 2."He was posted as an assistant commissioner." Which one is correct and why? if the first one is correct then what would you say about AC being a countable noun? Can we use indefinite articles for designations? e.g. He is an assistant professor. If we can use here then why can't we use it in No.1?

Thank you Sir. Sir, does the use of ellipses count for redundancy? Will I be punished for it if used it in written examination? Which expression has good impression, ellipsis or ellipsis-less?


Thank you! I will think of this suggestion.

Have a nice day!

Good evening,

I wrote an e-mail and I would like someone to correct it gramatically.

Thank you in advance!

Dear Mrs. Mueller,

My name is Irina Diaconescu and I write this message on behalf of Mrs. Popescu.

She told me last week that you will coming to our office to discuss some aspects about my position in the company.

Can you send me the discussion agenda for preparing all documents for each aspect? I mention that the graduation diplomas are not ready yet because the university where I finished my studies didn`t receive the statements.

Thank you for your understanding and I hope to see you soon!


Irina Diaconescu

hi guys- I am reviewing grammar rules for the last few days , can I please ask would it be wrong to use "will" for future arrangements? example: Jason will move to New York next week. I read on another site that we "should never use will to say what somebody has arranged or decided to do in the future". So if I use "will" would it be consider as grammatically wrong? Please help? Thanks

Hello! I was wondering about the usage of 'until'. If I say, "I would be out of office until 3 Dec", does it mean that I would not be available in my office on 3 Dec and implies that I would be back after 3 Dec, or I would be out of office but be back on 3 Dec?

Look forward to receiving your advice! Thanks a lot!

Is it correct to say 'met' instead of 'meet' in this sentence? It would help me greatly if we met at the Grand Hotel on Wednesday the 13th.

In Task 2 of this lesson there is a question :
Perhaps we can meet in the evening ?
I think the correct question form is: Perhaps can we meet in the evening? isn't it ?
Thank you for you answer

Thank you for these useful tasks.