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Unit 5: Making arrangements

Need to organise something? In this unit, you can practise common phrases used to make plans by email.

Making arrangements

Think about these points when the purpose of your email is to make an arrangement.

Useful questions

Here are some typical questions used for making arrangements:

  • Are you free next Tuesday afternoon?
  • What time would you like to meet?
  • When would be convenient for you?
  • Could you please let me know?

Expressions of time

Use on with days: Could we meet on Monday?

Use in with months, years and other expressions: I'm going to visit my grandparents in October.

Use at with times and other expressions: Could you please call me at 3pm?

Use next to refer to future times: I hope we can meet again next week.

Use when to start a future time clause: Let's meet again when it is convenient.


To speak about a timetable, use the present simple: Next term runs from 1 September until 16 December.

To speak about a future arrangement, use the present continuous: Mr Toshiko is coming to our next meeting.

To speak about a plan, use 'be going to': Next term we are going to learn about pollution.

See the talking about the future page for more practice.

Tenses in complex sentences about the future

Use the present simple after when, if and next time in future time clauses:

  • I will call you when I get to the station.
  • I'm going to work with my dad when I finish school.
  • Let's go for a walk if the weather is good.
  • Will you visit the Eiffel Tower next time you are in Paris?

Language level

Intermediate: B1
Pre-intermediate: A2


Dear Mr Kirk,
What is the difference between this Monday and next Monday?

Hello Abdullahyzai,

That really depends on who says them. I generally understand 'this Monday' to mean the Monday of the week that I'm currently in, but that's a bit strange, as for me weeks begin on Mondays (though in many English-speaking countries, Sunday is the first day of the week on calendars). 'next Monday' would mean the Monday of the week after the week I'm in. But, as I said, people sometimes use these expressions differently. One way you can be clear is to specify the date as well, e.g. 'Shall we meet on Monday the 25th?'

All the best,
The LearnEnglish Team

Thanks to British Council team for providing useful materials.

Hello Learn English team,

What's the differencet between "I'm coming to" and "I'm going to"?


Hi Eduardo,

Those two phrases can be used in so many different situations, I'm afraid I can't possibly explain them all. In general, we use 'come' to talk about movements to the place where the person speaking or the person listening is, and 'go' is used for all other movements.

This is a little different from Spanish, where 'come' isn't used to anticipate the hearer's location as much. For example, if I'm in my office and my boss calls me to her office, in English I'd say 'I'm coming!', whereas in (Castilian) Spanish, I'd say 'I go' ('voy'). But in general they mean the same thing.

Hope this helps.

All the best,
The LearnEnglish Team

A very useful lesson, thanks!

There is a mistake in Task 6 - 6.
Letter b) and c) are the same.

Best wishes,

Carmen Delia

Hi Carmen,

Thanks very much for telling us about an error, but I'm afraid I don't see it. Do you mean the sixth sentence in Task 6? The three words that I see are: 

  • convennient
  • conveniant
  • convenient

They all look different to me. If you see something different, please do let us know.

Thanks again for taking the time to tell us about this.

All the best,
The LearnEnglish Team

Dear Mr. or Mrs.
I do these tasks with great pleasure. I like this course, lessons. I thank team of "Learn English British Council". You are doing for us much more other local teachers.
I look forward to hearing from you.
With best wishes.

Excellent way of learning English