Unit 8: Proofreading
When you write quickly, it is easy to make mistakes. Always check your email carefully before you send it. It is a good idea to keep a list of words you have spelled wrongly in the past. Use this list to check that you have spelled them correctly. Also, use your computer's spell checker if you can. This will automatically correct spellings for you. Finally, here are a few other things to check for.
Words with similar sounds
Some words sound the same in English but have different spelling:
*Theirnot * hearyet. > They're not here yet. *Weardo you want to * meat? > Where do you want to meet?
These are easy to spell, but they are also easy to spell incorrectly. Short words are the ones we type most quickly. It's easy to type some of the letters in the wrong order.
a lot *
fomistakes > of
Thank you *
froyour letter > for
htemeeting > the
Many words that are common in emails have silent letters. Here are some examples (the silent letters are underlined):
know write wrong forward thought right interesting Wednesday Bye
Grammar: subject/verb agreement
You should always check that you have used the right verb in the right form. A common mistake is to forget the -s in the 3rd person singular (he/she/it).
*startat 9 a.m. > starts
*leaveat 4.35. > leaves
*doit take? > does
How many times
*havehe been here? > has
Remember to start every sentence with a capital letter, and to use a capital letter for place names, days, months, names, etc.
We will be in Newcastle with Mrs Hamilton on March the 4th, in Manchester with Dr Kassu on Tuesday the 5th, and Birmingham with Andrea Este on the Thursday.
We usually use commas when opening and closing emails, use a full stop at the end of a sentence and a capital letter at the start of a sentence. An exclamation mark (!) is OK in a friendly email, but it's better not to use them in formal emails.
Thank you very much for all your help this week. You must be glad it's the weekend!
With best regards,
Here are the correctly spelt words: Hello, I look forward to, at the meeting, English lesson, let me know, next week, Dear John, With best regards, in the morning