Organising your emails
Read the article below and then look at the email inbox below it. You will find out what words should go in the numbered gaps in the article in Task 2 and will answer questions about the inbox in Task 3.
Organise your emails – Save time and make life easier!!! (Task 2)
Most emails that you get go straight to your (1). This is where you decide which emails to read and which to delete. But if your server doesn’t recognise the address of a sender, it will probably put the email in the (2) mail folder. This is where all those annoying adverts usually go. But sometimes good emails go there too, so remember to check from time to time.
Do you ever worry because you just deleted an email by mistake? Don’t worry – just look in the (3) folder. It’s probably still there.
Sometimes it can be difficult to find an old email. So why not put them into (4) to make them easy to find? You can do this for any emails you wrote too – you can find them in (5).
Some people keep hundreds of business cards with people’s email address and phone number. You don’t need to do this – use your (6) as an address book, and it can store all these details for you.
Have you ever found it difficult to finish writing an email? Don’t worry – just save it under (7) and finish it later!
Understanding your inbox (Task 3)
|✉||📎||Samir||RE: Meeting next week||Today 9:21 AM|
|✉||📎||Tomoko Nakahata||training course||Today 9:03 AM|
|✉||📎||Hashim Saleh||Are you free for lunch tomorrow?||Wednesday 7:12 PM|
|Patricia Bartlett||RE: Meeting next week||Wednesday 4:18 PM|
|Ali Al-Habsi||FW: payment received||Wednesday 11:45 AM|
|📎||Hatem Trabelsi||Meeting next week||Wednesday 9:03 AM|
|Youssef Zouaoui||air conditioning in meeting room 32A||Tuesday 4:23 PM|
|IT Helpdesk||RE: Computer problem||Tuesday 2:05 PM|
|📎||Tomoko Nakahata||minutes from last week's meeting||Tuesday 11:02 AM|
|📎||Ali Al-Habsi||Sorry – here's the attachment!||Monday 6:49 PM|
You're very welcome! In the next few months, we'll be publishing quite a few pages on how to write different kinds of emails in our Writing skills section, so keep an eye out for more! If you subscribe to our newsletter, we'll certainly announce them there once they are available.
All the best
The LearnEnglish Team