Unit 5: Making arrangements

Unit 5: Making arrangements

Need to organise something? In this unit you can practise common phrases used to make plans by email.

Making arrangements

Think about these points when the purpose of your email is to make an arrangement.

Useful questions

Here are some typical questions used for making arrangements:

  • Are you free next Tuesday afternoon?
  • What time would you like to meet?
  • When would be convenient for you?
  • Could you please let me know?

Expressions of time

Use on with days: Could we meet on Monday?

Use in with months, years and other expressions: I'm going to visit my grandparents in October.

Use at with times and other expressions: Could you please call me at 3pm?

Use next to refer to future times: I hope we can meet again next week.

Use when to start a future time clause: Let's meet again when it is convenient.


To speak about a timetable, use the present simple: Next term runs from 1 September until 16 December.

To speak about a future arrangement, use the present continuous: Mr Toshiko is coming to our next meeting.

To speak about a plan, use 'be going to': Next term we are going to learn about pollution.

See the talking about the future page for more practice.

Tenses in complex sentences about the future

Use the present simple after when, if and next time in future time clauses:

  • I will call you when I get to the station.
  • I'm going to work with my dad when I finish school.
  • Let's go for a walk if the weather is good.
  • Will you visit the Eiffel Tower next time you are in Paris?

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Average: 5 (11 votes)

Submitted by surya on Sat, 04/04/2020 - 05:07

Dear Sir Thank you so much, I have need more in this session.
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Submitted by uncle choi on Wed, 10/04/2019 - 08:58

Dear Peter, Actually I cann't find the differences between options b) and c) in the question 6 of task 6. Could you please teach me it? I look forward to receiving your reply. Thanks. Best wishes, uncle choi
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Submitted by Kirk Moore on Wed, 10/04/2019 - 10:07

In reply to by uncle choi

Hello uncle choi The second option is 'conveniant' and the third option is 'convenient'. The different between them is the spelling of the word ending: 'ant' vs 'ent'. In this case, the third option is the correct one. All the best Kirk The LearnEnglish Team

Submitted by jmajo on Wed, 20/02/2019 - 15:20

Thanks a lot!, the excercises are very useful and the support pack too!. In the Task 6) 6. there are two options repeated: b) and c), both have the word "convenient" and the sentence of the task said that only 1 of each could be correct. :)

Hello jmajo,

If you look at the three options carefully, you'll see that they are not the same. Only one of them is spelt correctly.



The LearnEnglish Team

Submitted by Peter D on Wed, 20/02/2019 - 09:59

Dear Peter M, My name is also Peter :) Would you like to meet like for a coffee or something? :) We'll meet at 7:30 pm at "Barbaras Coffee" is that okay? Best wishes Your Peter :)