An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.


Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 4.3 (6 votes)
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Profile picture for user teddysl

Submitted by teddysl on Sun, 05/05/2019 - 04:28

If i book a room i want clean room with a wonderful view and i need quiet room it's very important.
Profile picture for user randyjay

Submitted by randyjay on Sun, 05/05/2019 - 04:22

I want to have a peaceful place in good view and good service
Profile picture for user TP

Submitted by TP on Sun, 05/05/2019 - 04:20

For me, view is very important. A beautiful view can relax my mind and enjoy my stay. A room with good air conditioning is also important. However, I like the natural ventilation very much. If they can provide that I will be so happy.

Submitted by Kavi on Sun, 05/05/2019 - 04:18

When I book a hotel room,I ask for room with good view.

Submitted by saydin on Sat, 04/05/2019 - 10:50

I want to good view and clean room. also at least get breakfast in the hotel.
Profile picture for user mtalebi

Submitted by mtalebi on Fri, 26/04/2019 - 17:21

I ask for a clean room, wifi, an iron and a good view.
Profile picture for user Alias

Submitted by Alias on Sun, 31/03/2019 - 04:14

When I book a hotel room, I ask for en suite room. I would like an air-conditional, hot water in the bathroom, especially wifi and a view if any. I might don’t need refridge, safety box, television o.r bath tub
Profile picture for user MAO

Submitted by MAO on Thu, 28/03/2019 - 12:28

I would like to ask for bathtub when booking a room. Taking a hot bath after a long trip or a business travel can release the stress very well. Furthermore, floor to ceiling window with a good view is very important for me. A large window can brighten the whole room, which makes people more energetic and active, and it is very pleasant that the beautiful scenes comes into view when you look out from the window.

Submitted by Nhungskun on Mon, 18/03/2019 - 09:15

To: Hana hotel From: Kathy Nguyen Subject: Booking 3 nights next month Dear Hana Hotel! I would like to reserve a double room three nights with breakfast on the 27, 28 and 29 of April. Could i have a room with a bathtub and a hairdryer please? I will arrive at about 11 p.m on 27 and i have not a promotional code. Please could you confirm the booking or let me know if you need any further information. Many thanks With kind regard Kathy Nguyen