An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


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Average: 3.8 (16 votes)

Submitted by Rodomi on Wed, 26/06/2019 - 01:42

When I book a hotel room, I ask for information about the price, breakfast and what kind of accessories I can find in my future room. I also ask for information about laser areas in the Hotel.

Submitted by Cho on Mon, 24/06/2019 - 15:19

I ask for a quiet room, available wifi and good view.

Submitted by Setareh on Wed, 22/05/2019 - 03:41

I ask for a quiet room with a good view.

Submitted by lengoclam on Mon, 13/05/2019 - 15:14

Honestly, I seldom book a hotel room. I remembered the first time I reserve a room in the hotel. I ask the room is available or not, how is the view of room, how much for a day.
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Submitted by teddysl on Sun, 05/05/2019 - 04:28

If i book a room i want clean room with a wonderful view and i need quiet room it's very important.
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Submitted by randyjay on Sun, 05/05/2019 - 04:22

I want to have a peaceful place in good view and good service
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Submitted by TP on Sun, 05/05/2019 - 04:20

For me, view is very important. A beautiful view can relax my mind and enjoy my stay. A room with good air conditioning is also important. However, I like the natural ventilation very much. If they can provide that I will be so happy.

Submitted by Kavi on Sun, 05/05/2019 - 04:18

When I book a hotel room,I ask for room with good view.

Submitted by saydin on Sat, 04/05/2019 - 10:50

I want to good view and clean room. also at least get breakfast in the hotel.