An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


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Average: 3.8 (16 votes)

Submitted by andresrdz14 on Thu, 05/03/2020 - 19:30

This e mail it's so good because it explains how to book a room on a hotel, but I usually ask for the internet, and i ask for the breakfast and dinner times, sometimes I travel with my family, I love to travel.

Submitted by Jeimmy8a on Thu, 05/03/2020 - 19:27

When I arrived at the hotel I usually ask for the wifi connection, the floor of the room and the breakfast time.

Submitted by Gabriel Rivera on Thu, 05/03/2020 - 19:26

When I want to reserve a room, I like to ask first the cost and then the capacity it has, what view it has, if it has room service, among other things that I look for as comfort and that this room is beautiful.

Submitted by Gianna Chapa on Thu, 05/03/2020 - 19:26

When I book a hotel room i ask for the price of the room and I ask for the beds, if they are comfortable. Also I ask if there is a pool and from the view of the room. After that, I ask them do they have complimentary breakfast.

Submitted by A01285704 on Thu, 05/03/2020 - 19:25

My family and my always when we travel to a beach, the first thing we ask is that this room be large so that everyone can sleep well, and we also want a view of the sea. My family and my almost always travel 3 times a year.

Submitted by Daniel Zárate on Thu, 05/03/2020 - 19:23

I prefer reserve a room with a beautiful view with anticipation because in the season in which my Family travel the hotel is so crowed.

Submitted by MGAMEZGARCIA3 on Thu, 05/03/2020 - 19:22

When I arrive at the hotel I always ask the receptionist the Wifi connection, and also the check out time.

Submitted by A01285534 on Thu, 05/03/2020 - 19:21

If i booking for a hotel i ask for the tips of breakfast, the activitys that you can do in the hotel like scubadiving, surf, etc. I would like have a single room for be more confortable.

Submitted by rivercountryside on Thu, 05/03/2020 - 08:35

- The first, I say my requires about type room : single room, double room, king room... - The second, that is time when I want to reserve: date, time.. - the third , I ask them about price.. - the fourth, I will say special requires such as : the view room, the window room, the smoking room and include breakfast, taxi pick up..
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Submitted by Magedelabd on Sun, 16/02/2020 - 16:14

If I am booking for a hotel a I ask for an intern access