An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


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Language level

Average: 3.8 (16 votes)

Submitted by Haniaramirez15 on Fri, 06/03/2020 - 19:15

When I book a hotel the first thing that I ask is if the room has bath , and the cost also if the room have internet.

Submitted by A01285644 on Fri, 06/03/2020 - 18:33

Dear David, if you need a good experience in a hotel, don't register in Asco Hotel :)

Submitted by EALópez on Fri, 06/03/2020 - 05:10

When I go to a hotel first I ask if the breakfast is included others things that I ask is if the house keeping is included because in some hotels its no included also I ask the price per night and one last thing that I ask is if the hotel has attractions.

Submitted by patriciocantu on Fri, 06/03/2020 - 00:43

When I book for a hotel room I ask about the space of it, if has a view of the sea or a good view, about the price of it and where is it, the floor of the room, what have the room in and if the hotel have a good location in the city.

Submitted by Garza on Thu, 05/03/2020 - 23:02

When I travel with my family, we always reserve the room with anticipation, we like the breakfast include and the wifi connection, also we prefer the room with the best view.

Submitted by A01285651 on Thu, 05/03/2020 - 19:54

The price is very good, have a room with a view, breakfast included and a room quiet, is incredible. I would like to go on a trip and stay at this hotel with my whole family, and if I am lucky I can get a code to have some kind of tour or activities outside the hotel, also my friends given me good coments for this hotel.

Submitted by Perez on Thu, 05/03/2020 - 19:44

Hello David, it's an accessible room 22 and 23 of April, it's possible a quiet room but the room it's in last flour, the iron it's possible I would put the iron in the room, and the promotional code it's valued it cost 80 per night if you have requested I will answer you.

Submitted by José David Banda on Thu, 05/03/2020 - 19:36

Usually, when my family and I make a reservation at a hotel, we compare prices, check the size of the room, if the location is accessible and if the hotel includes tourist walks. Finally enjoy a good holiday!

Submitted by andresrdz14 on Thu, 05/03/2020 - 19:30

This e mail it's so good because it explains how to book a room on a hotel, but I usually ask for the internet, and i ask for the breakfast and dinner times, sometimes I travel with my family, I love to travel.