An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 3.7 (15 votes)

Submitted by rl1985 on Sun, 10/05/2020 - 21:41

Dear Hilton Team, I would like to reserve an accessible single room on coming Tuesday 15th and Wednesday 16th with breakfast. I will arrive 14th night and I have an early meeting with my clients, therefore please make sure meeting room will available on 15th Moring 7.00 a.m. Could you please leave the laundry number on my table? Please could you confirm the booking, and contact me if you need any details on 055 6789 657. Many thanks, Kind Regards, Ruwi

Submitted by Desta Putri on Mon, 20/04/2020 - 08:34

i would like to room with view, breakfast and quite

Submitted by TRAN TRIET on Sat, 11/04/2020 - 11:12

I would like a quiet and big room

Submitted by violietsa on Mon, 06/04/2020 - 10:46

Dear, Yurii I would like to reserve double room for four night with dinner in your hostel. I arrive to Odessa on 1 of October at 10 a.m. and I need a transfer. I will appreciate if you help me. Could I have a room with a view on the see? I have promotional code (viola). Please can you confirm that it is 20$ per night with dinner includes. Please could you confirm the booking?
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Submitted by OlaIELTS on Sun, 29/03/2020 - 16:47

These are things I will inquires about when am booking an hotel. They include: cost of a room and menu attached, dates, room types and confirmation of booking
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Submitted by Sergei Baskakov on Thu, 26/03/2020 - 12:27

When I'm going to book a hote,l I need to know the price for one night and how many meals are included in the price

Submitted by Yshc on Thu, 12/03/2020 - 09:17

Hello, can you help me? I'm a bit confused about the preposition I must use with the word "booking". I mean, if I've booked a hotel, which sentence is correct to mention the booking: - I've made (I have) a booking to your hotel - or .. a booking in your hotel - or .. a booking with your hotel - or .. something else? Thank you.

Hello Yshc,

I think booking to is incorrect. Both with and in are possible and I think there is no difference in meaning. There are probably regional preferences, I would imagine. As a British English speaker, I would use booking with most often.


Note that when we reference a time we use forI have a booking for Thursday.



The LearnEnglish Team