A report on a student meeting

A report on a student meeting

Learn how to write a report.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

Improvements to Oak Hall


This report aims to describe problems in Oak Hall of Residence and discuss possible maintenance work to solve them. The two biggest issues were discussed at a meeting on 12 May, which was attended by 165 of the 250 students who live in the building.

Issue 1: temperature in rooms

A number of students complained that the second-floor bedrooms are too hot. Concerns were raised about lack of sleep and students finding it hard to study in their rooms. Air conditioning was suggested as a possible solution.

However, there is no budget left for installing air conditioning this academic year. Also, installation can only be carried out during holidays as students cannot be present in the building while the work takes place.

Issue 2: improving wheelchair access to Oak Café

It was noted that wheelchair users can only access Oak Café from the back and not the front entrance nearer the lifts. This makes access to the café difficult for wheelchair users. The university is looking to improve its wheelchair access in general by installing ramps in key areas and work can take place during term time with no issues for staff or students.

Conclusion and recommendations

Taking the factors mentioned into account, August would be the best time for the installation of air conditioning. Until then, the university could consider supplying fans to each second-floor room so students can sleep and study comfortably.

The front of the café is recommended as an ideal place to install a wheelchair ramp. This work can take place immediately and should be a priority.


  1. Start with the aim of the report and say where the information comes from.
  2. Use subheadings to make the layout clear. Follow a logical structure, e.g.:
    • Introduction
    • The problem(s) (Give each issue a separate section)
    • Conclusion and recommendations
  3. Assume the person reading the report has asked you to write it and needs only a brief introduction to the situation.
  4. Use an impersonal, formal style.
  5. Use the passive to keep the focus off individual people:
    Concerns were raised about ...
    ... was suggested ...
  6. You should also use objective language for recommendations and conclusions:
    ... would be the best …
    the university could consider ...
    ... is recommended ...

Task 1

Task 2

Task 3


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Average: 4.4 (13 votes)

Submitted by Havan saberi on Thu, 04/06/2020 - 15:11

I had to write reports when I was doing my bachelor degree and when I was working in a training center. Reports at uni was basically about the laboratory work and experiments and they usually contain four main parts which are the introduction, the method or the process, the results and finally the discussion. While the reports that I have written in the training center was mainly for each training session and they should include the number of the participants and a brief informations about them. In addition, their evaluations at the end of the session. To sum up, the two types of reports were brief although they have different structure.

Submitted by senes19 on Tue, 02/06/2020 - 20:57

Yes, I have made a report for my boss at a company. The education company has aimed to raise joining of their students to the lesson. I was asked preparing for solving the problem. The problem is set up when students don't come to the center. So, concerns was raised about the family of these students. Cautions were described firstly. And then it was tried to find a way to get a good result. Many questions were asked to the students who don't join regularly their lessons. The answers were taken in. As a conclusion, it is suggested to emphasize that this lessen should be considered with native English teachers.

Submitted by miguel28 on Sun, 17/05/2020 - 19:49

my report aims to publicize the problems of my previous school. Problem 1: It does not have adequate facilities for students, as they are very neglected by the administration that leads the institution. Problem 2: there is not enough light in the interior of the school since when entering it is quite dark and the light must be on all day. Problem 3: there is no green or free area to be able to do any outdoor activity, which when exercising in a room presents odor problems, fatigue due to shortness of breath for students. conclusion: I would have to change the administration of the school for one that has an interest in the students and invest in the land that is not built in the back of the school, such as putting a light swallow in the upper part of the same.

Submitted by rabusrai on Sun, 26/04/2020 - 18:10

Yes, I wrote the report, when I was involved in the Trade Union committee.
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Submitted by JuanManuelLopezGil on Tue, 21/04/2020 - 00:21

Yeah, when I was working at DDB have to write many reports about my clients; with growth indicators, KPIs fulfilment, customer analysis, trends-detection and others.
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Submitted by OlaIELTS on Sun, 19/04/2020 - 00:00

Yes. I had. Report for lost of an item.

Submitted by do151287aaa on Fri, 03/04/2020 - 15:41

Marketing strategy for Logic Supply LLC Introduction This report aims to sum up a score of our work in 2019. Our company Logic Supply LLC started to develop a new business direction in November 2018. We are providing business consultancy services in companies incorporation, bank account opening support, tax residency, family visas, audit reports etc. However, we do not have strong marketing strategy so work is growing slow up. To increase the number of clients, we need to discuss with partners further steps. Step 1: Website development The website is very simple and does not contain our services in full. Considering this we cannot advertise our work online. Step 2: Networking Build a new connections - one of the most important step in our work. Client has to be sure, that we are professionals and we can provide best solutions in business set up, so they can meet them needs in business growing and development. Although, because of COVID-19, we cannot start networking immediately. Conclusion and planning We should hire a part time copywriter to accommodate information of company services as well as articles on the website. Also, we need to buy an additional space on the domain, so we could download pictures and videos to make it looks professional. We can complete this work while quarantine, as we have a lot of time because of isolation. Starting from September 2020 we have to make a schedule of relevant events. Everyone has to attend it alternately and prepare the report with contact details of potential clients. Once report is received, I will be sending them our company profile and fill in details in the CRM system, so we could mailing news and new products.


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Submitted by Zhansaya (not verified) on Wed, 01/04/2020 - 12:25

Improvements in the Library. Introduction This report aims to describe problems in the Library and discuss possible maintenance work to solve them. The three important issues were discussed at a meeting on 3d April, which was attended by 16 of the 17 employees who working in the Library. Issue 1: Loss of books. Approximately all workers in the Library complained that the books disappeared every week. Concerns were raised about loss of books and Library employees finding it hard to work without a report of full book list and of course broken camcorders . Currently, they needed to find someone who steals the books to solve this problem . However, to find the books which stealed is not so easy as seems and it takes time to definite the thief. Issue 2: Camcorders. As expected, in the Library were not installed camcorders and half of them were broken due to this, it becomes harder to find the thief.This also takes time to install camcorders. Issue 3: Technical difficulties. It was noted that in the Library attend some technical problems which makes difficult for the Library workers make registration or booking books on the Library website. The Library team is looking to improve this problems and discussed the solution of problems as soon as possible. Conclusion: Taking the factrors mentioned into account above , the Friday and Saturday would be the best time for the installation of camcorders which helps to workers to find and definite the thief who steal the books all the time. Also the technical difficulties will be solved soon.

Submitted by farid007 on Wed, 25/03/2020 - 18:41

Hall of residence This report is aimed at delivering the result of survey which was carried out among students to provide solution to general problems encountered by students. Around 350 students participated in this survey, 250 among these students offered similar solution to general problems encountered by most students in current academic term. Issue 1. The residents of students hall complained that they do not have proper waste disposal system which can cause respiratory and infectious diseases. To prevent it, residents suggested thaf for recycling and environmental issues there should be separation of waste, glasses disposed to glass container and plastic to plastic container. Students also suggested that fine to be introduced for disposal of garbage on the streets to prevent further pollution of city. Issue 2. The majority of complaints touched upon the issue of not having enough study spaces, labs and entertainment facilities. The lack of book cafes and clubs were main concern of student Students. They find solution in rooms being renovated and new cafes as well as clubs being opened for residents. Issue 3. Lack of accommodation. Lack of accommodation was another issue for students accepted into Uni in current academic term. Being not able to find student accommodation, students were forced to pay excessive rent to stay in outskirts of city which increased their transportation costs and time to reach Uni. It was predicted that the construction of new student residential area and involvement of construction companoes in this process could partly solve this problem. Conclusion Taking all above mentioned into consideration, student council decided to prevent spread of infectionary diseases install new waste disposal system and fine for polluting environment. When it comes to issue of not having proper study facilities, it was suggested that new clubs and cafes should be opened for students. Finally, student's meeting concluded that new residential area for students is to be built by involvement of construction companies in this process to be able to accommodate newly accepted students.
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Submitted by Magedelabd on Sun, 15/03/2020 - 13:50

Yes of course as an automotive service center manager , I had to write technical reports to to the warranty department to get approvals to replace detected parts explaining the customer complaints , the workshop findings , the actual values , and the parts needed to solve the problem.