Planning an event

Planning an event

Read a dialogue where three people negotiate who does what to achieve a task.


Do the preparation task first. Then read the text and do the exercises.

Reading text
Event planning team

All right, so I've divided up the tasks among the three of us planning this event like this:

@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee

But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.

Mike, 14:41

Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:50

@Jen, do you mind designing the posters too? I'm not very good at designing.

Ed, 14:55

Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Jen, 14:56

Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?

Ed, 14:58

@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.

Mike, 15:01

That's not a problem. I quite enjoy online marketing tasks.

Ed, 15:01

If that's the case @Ed, do you want to schedule the social media announcements too?

Jen, 15:03

I can do that ... if someone books the speakers.

Ed, 15:04

I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?

Mike, 15:08

Yes, let me do the room reservations as well.

Jen, 15:09

Good idea. That would work nicely.

Mike, 15:10


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Submitted by Sharif Tayyebi on Sat, 04/07/2020 - 11:59

I usually divide our class to four or more groups. Each group has the same job, but they work on different projects. For example, I choose some titles and then make teams. They usually select the title by their console of members. Each team should hand me back two weeks before the final test. Also they usually make this decision that who and how should present their seminar in front of the class. Therefore, I don't have exact projects like conference which is mentioned above. I do an activity which is a little different. Regards, Tayyebi

Submitted by conejo on Sun, 07/06/2020 - 02:42

I usually have three diferents teams, then I divide the tasks among the three teams, and we have a review every week about the tasks of each team member.

Submitted by syah on Thu, 28/05/2020 - 08:12

Usually, the leader of the event divides tasks to some division, and each division has their own leader. Each head of divisions are choosen by their experience and skill. Then, they held open recruitment for the members. After the group division was made, they will divide the tasks to their members. The member also can change their job with other member, like happen in the text above.

Submitted by PasqualeL on Sun, 19/04/2020 - 00:22

In our project team the teacher usually takes the lead and assigns tasks for each student, but there are opportunities for volunteer effort sharing our hopinions and views.
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Submitted by OlaIELTS on Sat, 18/04/2020 - 12:42

In my project team tasks are normally divided based on area of specialization.

Submitted by Daudau0601 on Sat, 18/04/2020 - 03:27

We have many topics to present and teacher often divides into five or six group to present. After being divided, we set up plan and discuss with each other about our topic. We divides it into several parts and each member have to prepare and present one parts. If anyone doesn't like parts which is divided for them, they can tell to everyone and we arrange it again

Submitted by Nurten on Sat, 28/03/2020 - 13:24

Sometimes my teacher divided tasks but but sometimes first I speak with my teamül mates and we decide