Instructions for a colleague

Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text


1. You can start a note with just the name of the person you are writing to or Hi ... . You don’t need to use Dear … .

2. Make sure dates are very clear. Include the day, date and time.

3. Explain the reason for the instructions.

4. Write clear and polite instructions. Use phrases like Can / Could / Would you please … ?

5. At the end offer the chance to ask questions and check the instructions.

6. Finish the note with Best, or Thanks, and then your name underneath.

Task 1

Task 2

Task 3


Worksheet93.24 KB

Language level

Average: 4.3 (7 votes)
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Submitted by eshan.saif on Thu, 04/06/2020 - 20:24

I would like to speak to someone rather than write a note to give them any instructions. Because I want to make them a clear idea about what I actually want to get and the time schedule. Besides the opponent could have any questions to be clear themselves so it would be a very effective way of answering their every query to provide them a clear idea about instruction.

Submitted by Clarissa on Fri, 29/05/2020 - 11:13

Yasmin, We'll receive in our locals the ONG President and her husband. They will arrive next Friday 11 November at 10 a.m. Could you email all members of our team and ask them to be here at the moment the couple arrive? This is a personal demand of the President. Would you organize a collective lunch for all the team and our guests? As they'll spend the rest of the day at our locals, it would be nice to have some snacks and drinks to offer. Thanks for your help. If you have any questions about this just let me know. I'll be at my office tomorrow morning, as usual. Best, Clarissa

Submitted by Sino on Sat, 02/05/2020 - 05:11

I prefer speak to them becouse it's easy

Submitted by Ladan on Fri, 01/05/2020 - 00:30

Hi sara We have parents meeting 25 July at 3 p.m in the meeting room in the ground floor.we are expecting 30 parents here. Would you please provide 30 pack of pegs information about early years, safeguarding and introduce new key workers for parents. Would you please design meeting room with some posters? Also we need whiteboard with some pens and paper for recommendation parents ? At the end could you please send invite letters to parents ? Thank you very much for your help. If you have any questions or you have any idea please let me know. I will be in nursery at 9a.m to 6 p.m tomorrow. Thank you Lili

Submitted by FRANCY JACQUEL… on Tue, 14/04/2020 - 12:41

I prefer for imail send instrutions, or speak front if necesary.
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Submitted by Sergei Baskakov on Mon, 06/04/2020 - 14:03

I prefer to write instructions for my colleagues because they won't forget it, so I can check thier work accordind to these instructions
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Submitted by OlaIELTS on Wed, 01/04/2020 - 15:00

In giving instructions to someone I would prefer to write them a note, just for reference purpose.

Submitted by Eswar on Thu, 20/02/2020 - 02:39

Yes I would like to speak them First Because We have a clear idea about the Dates , time & Place etc.In note pad We rarely misses the i prefer to speak out to them.
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Submitted by Magedelabd on Tue, 18/02/2020 - 16:34

If I am giving instructions to my kids oo yo one of my family members of course I will speak to him but if it is work issue so I prefer to email him for history purposes

Submitted by Stela Stoycheva on Mon, 17/02/2020 - 12:00

When I given instructions I prefer tell and write them, when tell instructions and both ways, I think is more secure and that instructions will be finish properly.... Maybe... :D