An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


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Average: 4.2 (9 votes)

Submitted by mrelvinaliyev on Fri, 04/12/2020 - 10:06

Firstly I will ask price of hotel. Then I will ask breakfast for including price or not. Also I want to room to be is quiet. Then I will ask address of hotel because i need hotel which is near city center.

Submitted by Leonardo de Souza on Sun, 15/11/2020 - 12:54

So, if I've never been in that hotel, I usually survey some references about its. If I've already been there I often ask about prices and about available rooms.

Submitted by Nurieta on Tue, 10/11/2020 - 10:54

When I book for a hotel room, I usually ask for breakfast and dinner timetable.

Submitted by khalidait on Sun, 08/11/2020 - 20:11

hhhh actually i am sad because i never been in a hotel before . but if i were there i would like to ask for a large room that include a big TV and video games with breakfast..........................

Submitted by miemiev on Fri, 06/11/2020 - 00:40

When I book a hotel, I would like to ask if the room has its own kitchen or at least microwave so I can heat my food or make some couple hot drinks before bed.

Submitted by Ibi on Fri, 23/10/2020 - 17:50

I try to get all online information as posible when I book a room. If the hotel room suit with my preferences, I use to ask for the availability of dates on the type of room that I want and price.

Submitted by Babydoll on Fri, 23/10/2020 - 00:35

When I book a hotel, first thing I always check review and then price. I don’t mind view, as long as half decent.

Submitted by aungyekyaw on Sun, 11/10/2020 - 05:24

When I booking the hotel. I want special room with pool. And I do party at room with my friends. It was ok for your hotel? I waiting from your responds .

Submitted by Moon Wathan on Thu, 08/10/2020 - 16:20

I usually ask for view and breakfast and then packing when I

Submitted by joselo on Sun, 04/10/2020 - 19:48

Nowadays to have wi-fi is a must for any hotel, but also I always ask for breakfast and a comfortable bed. I also think it is important for the room to have a refrigerator where you can cool down your drinks. To have a view is something nice, but is not something I would ask for before booking a room.