1. Business English
  2. English for emails
  3. Unit 5: Making arrangements

Unit 5: Making arrangements

Need to organise something? In this unit, you can practise common phrases used to make plans by email.

Making arrangements

Think about these points when the purpose of your email is to make an arrangement.

Useful questions

Here are some typical questions used for making arrangements:

  • Are you free next Tuesday afternoon?
  • What time would you like to meet?
  • When would be convenient for you?
  • Could you please let me know?

Expressions of time

Use on with days: Could we meet on Monday?

Use in with months, years and other expressions: I'm going to visit my grandparents in October.

Use at with times and other expressions: Could you please call me at 3pm?

Use next to refer to future times: I hope we can meet again next week.

Use when to start a future time clause: Let's meet again when it is convenient.

Tenses

To speak about a timetable, use the present simple: Next term runs from 1 September until 16 December.

To speak about a future arrangement, use the present continuous: Mr Toshiko is coming to our next meeting.

To speak about a plan, use 'be going to': Next term we are going to learn about pollution.

See the talking about the future page for more practice.

Tenses in complex sentences about the future

Use the present simple after when, if and next time in future time clauses:

  • I will call you when I get to the station.
  • I'm going to work with my dad when I finish school.
  • Let's go for a walk if the weather is good.
  • Will you visit the Eiffel Tower next time you are in Paris?

Task 1

Exercise

Task 2

Exercise

Task 3

Exercise

Task 4

Exercise

Task 5

Exercise

Task 6

Exercise

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No votes yet

Submitted by jyoti Chaudhary on Wed, 25/05/2022 - 11:29

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a little bit difficult but not impossible for me.

Submitted by Olga_Chernyav on Fri, 19/11/2021 - 12:16

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Having difficulty writing an email

Hi Olga_Chernyav,

We hope the tips here help, and feel free to post a comment if you have any questions :)

Jonathan
The LearnEnglish Team

Submitted by IlyaK on Tue, 16/03/2021 - 20:29

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The first task does not have an intuitive interface.

Submitted by kreker on Fri, 11/12/2020 - 12:47

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I find it difficult to work with times

Submitted by _Sergey222 on Thu, 10/12/2020 - 11:10

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I liked it, there were a lot of different tasks.

Submitted by anna999 on Tue, 08/12/2020 - 23:52

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The tasks are interesting, but the interface fails

Submitted by EvgeniyKulikov on Tue, 08/12/2020 - 10:33

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The first task could not be completed, because you add a new value, the previous one is served

Hi EvgeniyKulikov,

I'll try to help. When you add a new phrase to the answer boxes, make sure you click on the grey box itself. Don't click on any phrases that are already inside the box, as that will replace one instead of adding it.

Best wishes,

Jonathan

The LearnEnglish Team

Submitted by margarita.draganchuk on Mon, 07/12/2020 - 17:48

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Feels like the tasks are more and more difficult