Unit 7: Organising your writing

Make your emails clear and easy to understand by properly organising them.

Organising your writing

The people you write to will understand well-organised emails much more easily.

Writer purpose

When you write an email, you need to make clear why you are writing. You can do this by using the phrase 'I am writing to (+ verb)' at the start of your email. Here are some examples:

I am writing to ask for further details about ...
inform you that my new address is …
complain about your customer service. 
say thank you very much for all your hard work. 
apply for the job as Teacher of Maths at your school.

 

 

 

Paragraphs

  • Emails are easier to read if the writer uses paragraphs.
  • A paragraph in an email is often two or three sentences long.
  • Each paragraph starts on a new line.
  • When you start writing about a new topic, you can start a new paragraph.

Look at this example email to a friend.

Paragraph 1
Greeting
Hello Dmitri, 
How is life? I haven't seen you for a long time. How are your children?
Paragraph 2
Reason for writing
I'm writing with some good news – my wife is having a baby next month. We think it's going to be a girl, and we're very excited. But I also wanted to ask you something!
Paragraph 3
Request
You told me you have lots of baby clothes. Do you think I could borrow some for my baby? I've looked in the shops, and new baby clothes are so expensive … Could you let me know if this is OK?
Paragraph 4
Other news
By the way, I've also started a new job. It's going really well!
Paragraph 5
'look forward to' and ending
Anyway, I look forward to hearing from you soon. Give my best wishes to your wife and family. Regards, 
George

 

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Submitted by jyoti Chaudhary on Thu, 26/05/2022 - 12:48

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thanks for your help. it is very useful info.

Submitted by Olga_Chernyav on Fri, 19/11/2021 - 16:36

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Thank you, I improved my email writing skills.

Submitted by IlyaK on Tue, 16/03/2021 - 20:36

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The message structure is very relevant.

Submitted by Myo Thu Aung on Tue, 26/01/2021 - 04:23

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Thanks this is help me a lot.

Submitted by kreker on Fri, 11/12/2020 - 13:16

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there were some difficulties

Submitted by _Sergey222 on Thu, 10/12/2020 - 14:18

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This unit helped me organize my email correctly.

Submitted by Julia.a on Wed, 09/12/2020 - 00:22

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Using this test, I learned how to organize my letters, thanks

Submitted by anna999 on Tue, 08/12/2020 - 23:55

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Pretty obvious but useful information

Submitted by EvgeniyKulikov on Tue, 08/12/2020 - 15:10

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The tasks were not difficult, I completed everything without mistakes

Submitted by margarita.draganchuk on Mon, 07/12/2020 - 17:51

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Very good tasks, I was able to correct my mistakes in letters