An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 3.8 (16 votes)

Submitted by MikhailZatopliaev on Fri, 19/03/2021 - 01:02

When I book a hotel room, I ask about breakfast, a room with a view, if possible.

Submitted by Brenda Patrici… on Thu, 25/02/2021 - 17:13

When I book a hotel room, I am used to asking a quiet room with a view and a bath, I prefer that my booking includes breakfast, wifi signal and cable tv.

Submitted by dianandrade on Sun, 21/02/2021 - 23:02

i usually travel with company so i make sure they have room available and i usually ask if they have promotions

Submitted by Nasywa Shiyami… on Mon, 15/02/2021 - 03:56

when i wanna book an hotel room, i usually ask about how much people can get permission in one room, the price i have to pay, the price include the wi-fi and food or not, the facility, and i didn't forget to check testimonials from other people

Submitted by Alex.BC on Tue, 02/02/2021 - 15:59

When I book a hotel room, the first thing I ask whether there is a double room on my date and how much it cost. Then I am interested in other things like breakfast, hairdryer, wi-fi, view from the window, etc.

Submitted by senaguner on Fri, 29/01/2021 - 12:17

I will ask them Have you double room? Could you have extra bed for my children in my room? Is wi-fi free or not free? Is water free ın the refrigerator?When must I leave my room ? When should I check in?

Submitted by Leila77 on Wed, 27/01/2021 - 17:33

When I book a hotel room, I akr for the prices and if the breakfast is included or not.

Submitted by In on Thu, 21/01/2021 - 07:20

I use to ask about the checking and the checkout time.

Submitted by tonguyen on Tue, 19/01/2021 - 23:37

When i book a hotel room I will ask for wifi, price, big mirror and the time for checkin, checkout. Wifi ist the most important thing in my opinion, because i can not work without internet. Wifi must robust and fast enough to play youtube (for example). The hotels i have vistied before do not have big mirror, i do not know why, it is needed to check your outfit before going out.