An email to confirm an appointment

An email to confirm an appointment

Learn how to write an email to confirm an appointment.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: Arina Marat, HR Assistant
To: Jane Claret
Subject: Your appointment on 14 March

Dear Ms Claret,

Thank you for your email.

I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.

Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers. 

When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office. 

We look forward to meeting you soon.

Best regards,

Arina Marat
HR Assistant


1. If you don’t know the person well, start your email with Dear + the person’s name.

2. For women, use Ms + surname unless you know they prefer to use Miss or Mrs.

3. Say thank you if you are replying to their email.

4. At the start of your email, say why you are writing: I’m writing to + verb +… .

5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.

6. Explain clearly what they should do when they arrive for the appointment.

7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.

8. Use Best regards or Best wishes and sign off with your name and your job title.

Task 1

Task 2

Task 3


Worksheet97.44 KB

Language level

Average: 4.7 (9 votes)

Submitted by Nasywa Shiyami… on Thu, 18/02/2021 - 04:47

i never recieve or write an email like that

Submitted by Bau on Wed, 03/02/2021 - 14:57

Dear Anne, Thank you for your email. I am writing to say thank you to you for your confirming an interviewing me at your office on the 4 February. I am looking for meeting you soon. Best Regards,

Submitted by In on Sun, 24/01/2021 - 08:07

Yes, I use to write emails confirming appointment almost every day for my job.

Submitted by German on Wed, 13/01/2021 - 23:30

I have received emails in order to confirm appointment in company or events.
Profile picture for user Rafaela1

Submitted by Rafaela1 on Tue, 12/01/2021 - 14:26

Yes, something like this. ;)

Submitted by Honey June on Tue, 12/01/2021 - 05:45

I've never received an email like this.I am just a university student.I don't have to do something like people in a produce do.
Profile picture for user Smiley1

Submitted by Smiley1 on Sat, 21/11/2020 - 12:22

Yes, thanks for sharing. ;)

Submitted by Nurieta on Wed, 18/11/2020 - 22:31

I sometimes receive e-mails like this one, to confirm an appointment :) Thanks for tips!