An email to book a hotel

Learn how to write an email to book a hotel.

Instructions

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

To: info@ascot-hotel.co.uk
From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews

Tips

  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.

Discussion

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Submitted by Camila Abreu on Wed, 31/03/2021 - 14:05

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Normally, I ask if they are included in the rate: parking and breakfast. I also ask if there is a minibar, air conditioning and breakfast time.

Submitted by SaraMessa on Mon, 29/03/2021 - 18:22

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When I reserve a hotel room, I ask the price per night and if the breakfast is included. Usually I prefer quiet room because I don't sleep very well in hotel.

Submitted by Giuliana on Fri, 26/03/2021 - 01:32

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Okay, I'm honestly i never do this because my fathers always do this work but i think i ask when i book a hotel room are how much is the night, if a rooms are very comfortable and if a beds are single or double, obviously if a breakfast are incluinding and this sound very stupid but if it's summer ask if they have a pool or if it's winter ask they have a jacuzzi or pool climatised

Submitted by Asni on Thu, 25/03/2021 - 00:00

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I usually ask for a quiet room with private bathroom and breakfast included. If it is available then I request further details such as the price and check-in / check-out times. Access to the Internet is essential as well

Submitted by MikhailZatopliaev on Fri, 19/03/2021 - 01:02

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When I book a hotel room, I ask about breakfast, a room with a view, if possible.

Submitted by Brenda Patrici… on Thu, 25/02/2021 - 17:13

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When I book a hotel room, I am used to asking a quiet room with a view and a bath, I prefer that my booking includes breakfast, wifi signal and cable tv.

Submitted by dianandrade on Sun, 21/02/2021 - 23:02

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i usually travel with company so i make sure they have room available and i usually ask if they have promotions

Submitted by Nasywa Shiyami… on Mon, 15/02/2021 - 03:56

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when i wanna book an hotel room, i usually ask about how much people can get permission in one room, the price i have to pay, the price include the wi-fi and food or not, the facility, and i didn't forget to check testimonials from other people

Submitted by Alex.BC on Tue, 02/02/2021 - 15:59

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When I book a hotel room, the first thing I ask whether there is a double room on my date and how much it cost. Then I am interested in other things like breakfast, hairdryer, wi-fi, view from the window, etc.