An email to confirm an appointment

An email to confirm an appointment

Learn how to write an email to confirm an appointment.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: Arina Marat, HR Assistant
To: Jane Claret
Subject: Your appointment on 14 March

Dear Ms Claret,

Thank you for your email.

I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.

Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers. 

When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office. 

We look forward to meeting you soon.

Best regards,

Arina Marat
HR Assistant


1. If you don’t know the person well, start your email with Dear + the person’s name.

2. For women, use Ms + surname unless you know they prefer to use Miss or Mrs.

3. Say thank you if you are replying to their email.

4. At the start of your email, say why you are writing: I’m writing to + verb +… .

5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.

6. Explain clearly what they should do when they arrive for the appointment.

7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.

8. Use Best regards or Best wishes and sign off with your name and your job title.

Task 1

Task 2

Task 3


Worksheet97.44 KB

Language level

Average: 4.7 (10 votes)

Submitted by victor.07 on Wed, 07/04/2021 - 16:15

Yes, sometimes I write confirmation emails

Submitted by Dibesciak on Tue, 06/04/2021 - 21:50

Usually I just call or message someone to confirm appointment.

Submitted by Ehsan on Tue, 06/04/2021 - 06:54

I have never received an email like that.

Submitted by Bandar 777 on Thu, 01/04/2021 - 14:59

i Never Recieve Emil like this

Submitted by Camila Abreu on Wed, 31/03/2021 - 14:25

Honestly, I don´t remember having written a similar email in my entire life.

Submitted by Giuliana on Fri, 26/03/2021 - 22:34

I think so but i don't remember clearly. I suppose in a moment i write an email like this or similar.

Submitted by MikhailZatopliaev on Sat, 20/03/2021 - 10:14

I did not receive any email like this in English, only in my native language.
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Submitted by Rafaela1 on Mon, 08/03/2021 - 13:37

Yes, quite often, I suppose. ;)

Submitted by TIa vinaka on Mon, 08/03/2021 - 02:30

Yes I sometimes receive e-mail like this. but I never write confirming e-mail to someone.