An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.


Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 4.3 (6 votes)
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Submitted by LamVanPhuong on Tue, 26/10/2021 - 12:48


actually i have never reserved a hotel so i'm not sure for this but if possible i want a room has a good view, bathtub and security. those are things i need when have a holiday or something like that.

Submitted by DW on Tue, 22/06/2021 - 08:50

When I book a hotel room, I usually ask if there is any promotion and try to get a discount. Usually I will ask what is included in the price, i.e. if the price includes breakfast, wifi or a mini-bar etc. The last thing but not least, I will ask for the check-in and check-out times. Knowing the check-in and check-out times, I can plan for my itinerary easier!

Submitted by Munirah Saad 20 on Tue, 01/06/2021 - 21:14

I ask for big suit because I always travel with my family , breakfast ,many bathrooms, good view and coffee machine but usually there is not a coffee machine in room
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Submitted by PuenteD on Tue, 01/06/2021 - 02:22

I like to ask about the food options and the activities for have a good night.
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Submitted by Marce-English on Sun, 23/05/2021 - 17:37

When I request a hotel, I like that it has good views and wifi coverage.

Submitted by DarwinM on Mon, 26/04/2021 - 22:51

First, I ask for a quiet ensuite room with breakfast included. Also, for services such as the internet. Finally, I ask the price and the cost of extra services.
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Submitted by mirtha on Mon, 26/04/2021 - 19:01

When I book a hotel room, I ask for Wi-Fi, air-conditioning, single or double bed, bath or Jacuzzi, view, breakfast, pool, services, price. I like to enjoy my instance.

Submitted by Dibesciak on Tue, 06/04/2021 - 21:40

When I book a hotel room, I ask for the price in the first place , then I ask for nice view from the room.

Submitted by victor.07 on Mon, 05/04/2021 - 22:56

When I book a hotel room I ask for the price, the services and the view