An email to ask a colleague to do something

Learn how to write an email to ask a colleague to do something.

Instructions

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Gabriela Flores
To: Yuki Sato
Subject: Request for new price list for V1698 face creams

Dear Yuki,  

We are presenting to some new clients next Monday 10 December and they are interested in our V1698 face creams.

I understand from Kate that the prices have changed recently. She mentioned that you have the new price list. Do you think you could email it to me?

I would be grateful if we could have it by close of business on Thursday 6 December. That would give us time to prepare for our presentation.

Thanks very much for your help.

Best regards,

Gabriela

Tips

  1. Some people prefer you to use their first names, and others prefer you to use their title (e.g. Ms/Mr) + their surnames. Find out what is normal in your company when writing emails.
  2. Explain the reason for the request.
  3. Give a deadline when possible.
  4. Give dates clearly.
  5. Make your request polite by starting it with Do you think you could … ? or I would be grateful if you/we/I could … .
  6. If you don't know the person you are writing to well, you can finish by writing Best regards just before you sign your name.

Discussion

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Submitted by Eman Samir on Mon, 05/12/2022 - 08:14

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Yes. I sometimes write emails to them in order to email something to me such as a report, price list, a catalog of new products.

Submitted by Rita25 on Mon, 05/09/2022 - 01:50

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I'm not currently working so I don't have occasion to write an email to a colleague, However I often write a lot of emails in regards with Inquiries and making a complaint. Emails can be an efficient means to get your message across. Regardless of how busy the person you are trying to reach out, they'll probably have time to check their email from time to time.

Submitted by Nandar Su Hlaing on Tue, 09/08/2022 - 14:56

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If I need to contact with other companies, I use mail or I need to contact company network we don't use mail, we only use short message or call her/him directly in my previous job. I know that is not formal way using short message but that is traditional way for my previous company.

Submitted by Fzt_abidin on Sun, 12/06/2022 - 12:29

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I rarely used to email communicate with my colleagues until now however since ı started to master law ı am frequently use email to communicate with my colleagues.

Submitted by Usaamaadam2 on Sat, 16/04/2022 - 19:54

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No, I often call them from my personal phone

Submitted by nadyanightingale on Mon, 11/04/2022 - 09:05

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I don't write a lot of emails for my colleagues but I write some messages in our chats if I have any questions. They usually answer them very quickly. I'm always grateful for it. Do you think you could ask your colleagues openly and quite often about anything?

Submitted by Suraj paliwal on Tue, 02/11/2021 - 16:50

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No, I'm not working yet I'm student. So I don't so formal to write such a email. 8 like to send a message with messenger or call them.

Submitted by LamVanPhuong on Sun, 17/10/2021 - 13:46

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no i do not because i have not working yet so i do not know

Submitted by emidepegaso on Wed, 02/06/2021 - 20:48

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Nice a bit difficult but helpful :D