A report on a student meeting

Learn how to write a report.


Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

Improvements to Oak Hall


This report aims to describe problems in Oak Hall of Residence and discuss possible maintenance work to solve them. The two biggest issues were discussed at a meeting on 12 May, which was attended by 165 of the 250 students who live in the building.

Issue 1: temperature in rooms

A number of students complained that the second-floor bedrooms are too hot. Concerns were raised about lack of sleep and students finding it hard to study in their rooms. Air conditioning was suggested as a possible solution.

However, there is no budget left for installing air conditioning this academic year. Also, installation can only be carried out during holidays as students cannot be present in the building while the work takes place.

Issue 2: improving wheelchair access to Oak Café

It was noted that wheelchair users can only access Oak Café from the back and not the front entrance nearer the lifts. This makes access to the café difficult for wheelchair users. The university is looking to improve its wheelchair access in general by installing ramps in key areas and work can take place during term time with no issues for staff or students.

Conclusion and recommendations

Taking the factors mentioned into account, August would be the best time for the installation of air conditioning. Until then, the university could consider supplying fans to each second-floor room so students can sleep and study comfortably.

The front of the café is recommended as an ideal place to install a wheelchair ramp. This work can take place immediately and should be a priority.


  1. Start with the aim of the report and say where the information comes from.
  2. Use subheadings to make the layout clear. Follow a logical structure, e.g.:
    • Introduction
    • The problem(s) (Give each issue a separate section)
    • Conclusion and recommendations
  3. Assume the person reading the report has asked you to write it and needs only a brief introduction to the situation.
  4. Use an impersonal, formal style.
  5. Use the passive to keep the focus off individual people:
    Concerns were raised about ...
    ... was suggested ...
  6. You should also use objective language for recommendations and conclusions:
    ... would be the best …
    the university could consider ...
    ... is recommended ...


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Submitted by marihannn on Sat, 18/06/2022 - 16:17


I had the chance to write many reports during my work at the university. One of these reports was regarding the main building which needed plenty of maintenance work.

At that time many students complained that there were not enough seats for them in the main study room. Most of the students could not attend their lectures due to deficiency in seats.

The second issue was the temperature of the study room in the main building which was hot. The study room had not any air conditioning. Concerns were raised about lack of concentration thus students found it hard to study and concentrate in this room.

Taking the factors mentioned into account, Air conditioning had to be installed in the room; however the university had a limited budget at that time therefore I suggested that university could consider supplying around 7 fans in the study rooms until it got the appropriate budget for installing air conditioning.
Adding approximately 20 more seats in the main study room for students will provide more space for them to attend their lectures comfortably.

Submitted by Fzt_abidin on Thu, 16/06/2022 - 17:38


yes, I have had to write a report. While ı worked for special school ı had to write a report about not came students. İf ı didn't write a report maybe the government should be punished me because special schools take money from the government for special students. Special schools can take that money if only a professional signs documents

Submitted by EMF_12 on Thu, 09/06/2022 - 05:00


In the last academic semester, I had to write a report whose main topic was the making of a database. At that time, my team was conformed of 4 partners, and it took us a long time to finish it. In that report, we included the whole program's code (which involved functions and methods). Also, it incorporated an explanation of how it works and final conclusions. After all that work, we had our prize: the best qualification in the class.

Submitted by AngDor on Fri, 03/06/2022 - 03:47


Yes, when I was at my first job I had to do a report about all the process that took place in the company, from the enter of the raw material, to the finished product. To do so, I had to work for a number of weeks in each department involved in the raw material trasnformation, so I could have an idea of the entire process.

Submitted by Van wong on Mon, 23/05/2022 - 09:47


Yes, this is for movie reviews. Describe the movie type, theme song, and character. Moreover, to write a brief synopsis to introduce sub-characters and what they perform in the movie.

Submitted by nadyanightingale on Sun, 22/05/2022 - 07:58


Me personally, I've never had to write a report, but I found that a lot of expressions from this report are very useful and appropriate.

Submitted by luongbaongoc on Mon, 08/11/2021 - 08:50


well, although I have never written a report before, reading this report is useful for me. But I hope I never have to write a report...

Submitted by Suraj paliwal on Thu, 04/11/2021 - 10:31


I have never write such a report. I read this report and I get many important tips to write a report.

Submitted by Maksmatt on Thu, 24/06/2021 - 19:32

No, I have never written a report, but now I got some very good ideas.

Submitted by GiulianaAndy on Sun, 20/06/2021 - 16:26

Yes, I have had to write a report. It was for complaining about my secondary school. Here it is: Improvements to Matellini Secondary public school: -Introduction: This report aims to describe problems in Matellini Secondary school and discuss possible solutions to solve them. The 2 biggest issues were discussed at a meeting on 24 May, which was attended by 130 students of the 310 students who study there. - Issue 1: The education system: A number of students complained that the courses are too basic. Concerns were raised about lack of knowledge in English and in mathematics courses. Hiring better teachers were suggested as a possible solution. However, there is no budget left for hiring better teachers this academic year. - Issue 2: Improving the structure of the classrooms: It's considered that the classrooms are not the best place to study. Concerns were raised about lack of concentration and students finding it hard to study in their classrooms. Improving the classrooms structures was suggested as a possible solution. - Conclusion and recommendations: Taking the factors mentioned into account, July would be the best time for the hiring of better teachers. Until then, the school could consider supplying best material to each class so students can study a little better.