An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.


Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 4.3 (6 votes)
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Submitted by Kamelbenslimane on Sun, 23/01/2022 - 11:12


When I book a hotel room, I ask for the price, breakfast and the nightclub.

Submitted by hello5423 on Tue, 21/12/2021 - 14:52


Nowadays many hotels must have wifi, but also i always ask for breakfast and comfortable room.

Submitted by ANOUAR on Thu, 11/11/2021 - 09:44


To: Ibis Hotel
subject : Booking a room for 2 nights

Dear Ibis hotel
I would like to reserve a double room with a view to the beach for 3 nights "12,13 and 14 november 2021".
Please could you confirm the price of 300dh per night with breakfast included ?
Please could you confirm the booking ? Let me know if you need any additional information.

Many thanks,
With kind regards

Taha Anouar

Submitted by Robin_V on Sun, 07/11/2021 - 05:07


I usually ask about the extra bed or the breakfast, cause a those are important thing to have a nice day

Submitted by tania.fungambuto on Fri, 05/11/2021 - 19:15


When I need to make a book in a hotel, usually I ask for a extra bed, a quiet room and breakfast.

I usually ask the same questions, a extra bed, quite room, and the most important the view, i love when the room have a beautiful view

Submitted by Suraj paliwal on Fri, 29/10/2021 - 11:29


I would like to book a luxury room with a lots of luxurious things. I will ask about breakfast and dinner. If I see it's have a good ratings then I would Book this.

Submitted by LamVanPhuong on Tue, 26/10/2021 - 12:48


actually i have never reserved a hotel so i'm not sure for this but if possible i want a room has a good view, bathtub and security. those are things i need when have a holiday or something like that.