An email to explain an accommodation problem

An email to explain an accommodation problem

Learn how to write an email to explain a problem with your accommodation.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

Reading text

From: Eloisa Marr
To: Sam Matthews [landlord]
Subject: 32 Acacia Avenue electricity problem

Dear Sam,

I'm writing on behalf of myself and my flatmates about Number 32 Acacia Avenue as we've been having problems with the electricity.

We noticed that if we use more than one appliance at night when the lights are on, the power cuts out. This means that we can't use the dishwasher at the same time as the oven, for example. For a while we have been careful but recently we have found that even in the daytime, more than one machine running can cause a power cut. Occasionally, the power cuts out for no obvious reason.

We know the electrician who came before couldn't find anything wrong, but please can someone come again as the problem is getting worse? If it would be easier, we can arrange an electrician ourselves and send you the bill.

Kind regards,

Eloisa

Tips

  1. To email someone who's not a friend, use a neutral style and polite tone.
  2. Start the email with Dear … , not Hi. End it with Kind regards or just Regards.
  3. Organise your email in three paragraphs:
    • why you're writing
    • the problem
    • what you want the solution to be
  4. Keep it short and simple. Only include the important information.
  5. Put specific information in the subject line. Don't just put Problem.

Task 1

Task 2

Task 3

Discussion

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Average: 4.3 (9 votes)

Submitted by Van wong on Mon, 30/05/2022 - 08:59

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I had a terrible experience regarding rented accommodation with a flatmate who often turned on a loud speaker at night. Which drove me mad that I couldn't sleep well all night.

Submitted by m_sadeghi98 on Wed, 29/12/2021 - 08:48

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Dear Mihrab
I'm writing on behalf of myself .we've been having problems with the halogen lamps. Some of them cute out after a 2 or 3 months and some of them never light up again by changing the lamp.

Submitted by LamVanPhuong on Wed, 10/11/2021 - 09:34

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I'm lucky that I haven't had a bad experience with the hostel I've rented so far

Submitted by Suraj paliwal on Thu, 04/11/2021 - 20:35

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Yes, it's about a flatmate. He is smoking person and drugs addict. And I troubled many days then I called landlady and I changed my flat. He's very confused in his life I think he needs a doctor.

Submitted by GiulianaAndy on Sat, 26/06/2021 - 01:08

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No, I haven't had any troubles with a rented accommodation. However, I have had problems with a company which provides internet to my house. One day I couldn't stand it anymore, so I decided to write an email to explain the problem; here it is: From: Giuliana Rodriguez To: Mick (owner of the company which provides internet to my house) Dear Mick, I'm writing on behalf of myself and my family about 40 Chorrillos District as we've been having some issues with the internet connection. We noticed that if more than one person use the internet at the same time, it cuts out. For a while we have been standing it but recently my family and I need to use the internet more frequently. We know that the technician who came before couldn't find anything wrong, but please can someone come again as the problem is getting worse? Kind regards, Giuliana

Submitted by Ehsan on Wed, 09/06/2021 - 05:22

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No, I hadn't had any problem with places that I have rented till now.

Submitted by Camila Abreu on Mon, 26/04/2021 - 15:02

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Not that I remember.

Submitted by Dibesciak on Fri, 09/04/2021 - 10:24

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I have a very bad experience recently. Water started dripping from above flat what cause that we haven't got a light in our flat for two weeks. I biggest problem was nobody currently was living in flat above us and we could not contact with owner of this flat. Before they sorted out the problem , we had to light our rooms with candles and torches :P

Submitted by YED on Mon, 05/04/2021 - 23:34

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Dear Mrs Demi, I'm writing about Number 45 Soring grove Crescent as I've been having problems with the washing machine. If it would be easier, I can arrange a plumber myself and send you the bill. Kind regards, Katsi

Submitted by Abrarhussain on Sat, 27/02/2021 - 00:19

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yes I have had a bad experience of water leaking in a rental accommodation. When I was living near the town centre in a rental accommodation, water leaking start from my bath room and too much water came in to the kitchen. Immediately I contacted the land lord and requested him please sort out this problem.