Planning an event

Planning an event

Read a dialogue where three people negotiate who does what to achieve a task.

Do the preparation task first. Then read the text and do the exercises.


Reading text
Event planning team

All right, so I've divided up the tasks among the three of us planning this event like this:

@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee

But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.

Mike, 14:41

Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:50

@Jen, do you mind designing the posters too? I'm not very good at designing.

Ed, 14:55

Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Jen, 14:56

Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?

Ed, 14:58

@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.

Mike, 15:01

That's not a problem. I quite enjoy online marketing tasks.

Ed, 15:01

If that's the case @Ed, do you want to schedule the social media announcements too?

Jen, 15:03

I can do that ... if someone books the speakers.

Ed, 15:04

I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?

Mike, 15:08

Yes, let me do the room reservations as well.

Jen, 15:09

Good idea. That would work nicely.

Mike, 15:10


Worksheet91.16 KB

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Average: 4.3 (42 votes)

Submitted by farhadwahaj on Sun, 11/09/2022 - 06:59


In our company, we used to use Microsoft Teamwork for communication and doing a task in direct manager assign tasks to his/her subordinate. There were different categories under it anyone relevant to that field could assign a task. The benefit of using Microsoft Teamwork is that you can easily trick the assigned task, and the one who will complete the task remind usually about the tasks which need to be completed by him/her.

Submitted by Nandar Su Hlaing on Wed, 24/08/2022 - 16:16


In our finance dept, our director assigned us based on our professional background and work experiences.

Submitted by jyoti Chaudhary on Mon, 30/05/2022 - 13:05


How are tasks usually divided into your project teams?

teamwork is very very important in every business. if the boss plans an event with our team members they usually divide work and send emails to the best colleague.

Submitted by Laxsus on Sun, 13/03/2022 - 18:42


When we divided into groups to work on a project, we must raise a leader from us to plan the tasks and give them to the group members, and if anyone has an idea or something to add, it is announced to all the members and see the opinions .

Submitted by rora on Fri, 07/01/2022 - 17:49


trying to be a good leader rather than a good manager

Submitted by orhannt on Fri, 24/12/2021 - 19:33


Hello, I've a question about how to practise texts like this. The problem is, there are lots of information so is it wrong to find and read some sentences again to answer the questions bellow or is it best to read the text just once and then to answer the questions below ? Because it's almost impossible for me to memorize all of these informations in the text by reading it just one time.

Hello orhannt,

It's really difficult to say what is best for you without knowing you better, but in general I'd encourage you to experiment with how you approach pages like this one. It sounds as if you've already done this -- you find it difficult to complete the questions if you've only read the text once, and so you've gone back and read them again to try to find the answers. That is perfectly natural and I expect many other users do the exact same thing.

If you are able to read a text and then answer all of the questions without looking back, that may be a sign that you could perhaps try a more difficult text, i.e. one at the B2 level instead of the B1. And if you find that you get the answers to many questions wrong even after reading the text two or three times, perhaps you should try A2-level pages for some time and then come back to this one.

If you are working at the right level, the tasks should be challenging, but not impossible. It sounds to me as if you are in the right place.

I hope this helps you, but if you have any other concerns, please let us know!

All the best,
The LearnEnglish Team

Submitted by LamVanPhuong on Tue, 09/11/2021 - 10:24


when i have a group presentation I always take on the task of making slides on pp and looking for documents.

Submitted by Dolka on Wed, 20/10/2021 - 18:06


When we plan a project team, we always end up with one guy doing everything and the rest paying the bills.