An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 3.8 (16 votes)

Submitted by Jaci Anita on Sun, 01/05/2022 - 19:23


When a book a hotrl room I usualy ask for a view, a quiet room and breakfast included.

Submitted by carini_asini on Thu, 28/04/2022 - 10:49


I ask whether dogs are accepted in the hotel.

Submitted by nadyanightingale on Fri, 01/04/2022 - 18:05


I ask for dressing gown, slipper, an additional towel, especially when there's a spa aria. I like to have a bath in the hotel room. Also it should be accessible if we're travelling with children. We often use promotional codes in order to get a better price.

Submitted by Amin Kourani on Fri, 25/02/2022 - 17:25


What things do you ask for when you book a hotel room?
Dear Imaginary Hotel,
I would like to reserve a double room with breakfast for two nights on 11 and 12 June. My wife and I are going to travel there for honey moon and this our first trip. Please could you confirm my booking.
Many thanks

Submitted by jyoti Chaudhary on Thu, 17/02/2022 - 16:27


I have 5 years of experience in the hotel industry. I know how to book a hotel by mail and call. Now I'm gonna explain you. First the name of the hotel. Which hotel do you want to book? After that, you say I would like to stay in your hotel with my family. From 13 to 16 March. Could you please check whether the room is available on this date? I want a balcony view room. We are 5 members. We all are adults. So we want 2room and one extra mattress. Can you tell me the price including dinner? I'm waiting for your positive response.

I know I do a lot of mistakes. I'm not good at the English language. Today is my 2 month of practice my learning English through British Council. I know it will work according to time.

Hi jyoti Chaudhary,

Thank you for coming here to practise English with us. Mistakes are a normal part of learning. Keep on going, and we hope you enjoy your learning here :)


The LearnEnglish Team

Submitted by Kamelbenslimane on Sun, 23/01/2022 - 11:12


When I book a hotel room, I ask for the price, breakfast and the nightclub.

Submitted by hello5423 on Tue, 21/12/2021 - 14:52


Nowadays many hotels must have wifi, but also i always ask for breakfast and comfortable room.

Submitted by ANOUAR on Thu, 11/11/2021 - 09:44


To: Ibis Hotel
subject : Booking a room for 2 nights

Dear Ibis hotel
I would like to reserve a double room with a view to the beach for 3 nights "12,13 and 14 november 2021".
Please could you confirm the price of 300dh per night with breakfast included ?
Please could you confirm the booking ? Let me know if you need any additional information.

Many thanks,
With kind regards

Taha Anouar