Planning an event

Planning an event

Read a dialogue where three people negotiate who does what to achieve a task.

Do the preparation task first. Then read the text and do the exercises.


Reading text
Event planning team

All right, so I've divided up the tasks among the three of us planning this event like this:

@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee

But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.

Mike, 14:41

Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:50

@Jen, do you mind designing the posters too? I'm not very good at designing.

Ed, 14:55

Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Jen, 14:56

Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?

Ed, 14:58

@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.

Mike, 15:01

That's not a problem. I quite enjoy online marketing tasks.

Ed, 15:01

If that's the case @Ed, do you want to schedule the social media announcements too?

Jen, 15:03

I can do that ... if someone books the speakers.

Ed, 15:04

I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?

Mike, 15:08

Yes, let me do the room reservations as well.

Jen, 15:09

Good idea. That would work nicely.

Mike, 15:10


Worksheet91.16 KB

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Average: 4.3 (49 votes)

Submitted by jmajo on Mon, 13/03/2023 - 14:54


Well, it vary a little bit once every 3 months, but basically each one of us have a main task assigned and we generally stick to than within that period of time, then we rotate the tasks, but whenever someone need help to achive their objetive in a project and it couldn’t do it by itself during that time, we addapt our individual schedule to help each other to get the work done on time.

Thanks for the lesson.
Great site!!

Submitted by AlexandraMT on Sat, 18/02/2023 - 14:52


I have a team. We usually divide our tasks according to our skills and available time.

Submitted by labademayuri on Fri, 20/01/2023 - 10:02


It is good way to find out all member's opinion which is the best quality of a perfect team

Submitted by Ami1122334455 on Sun, 18/12/2022 - 15:07


Some studies said that working in a group was good for the job. However, I dislike it. I like working individually. I usually work as a leader in my team. I think this is an important and complex role because I need to assign jobs to everyone equally. I have to plan for this job. What do we do? Who does this duty? I need to understand their strong point and weak point before assigning jobs. Sometimes, they don't do their duties or do it with a bad attitude. I feel very tired and stressed. I hate work in group

Submitted by Eman Samir on Mon, 28/11/2022 - 20:45


They are divided according to the people's experiences, skills, abilities.

Submitted by farhadwahaj on Sun, 11/09/2022 - 06:59


In our company, we used to use Microsoft Teamwork for communication and doing a task in direct manager assign tasks to his/her subordinate. There were different categories under it anyone relevant to that field could assign a task. The benefit of using Microsoft Teamwork is that you can easily trick the assigned task, and the one who will complete the task remind usually about the tasks which need to be completed by him/her.

Submitted by Nandar Su Hlaing on Wed, 24/08/2022 - 16:16


In our finance dept, our director assigned us based on our professional background and work experiences.

Submitted by jyoti Chaudhary on Mon, 30/05/2022 - 13:05


How are tasks usually divided into your project teams?

teamwork is very very important in every business. if the boss plans an event with our team members they usually divide work and send emails to the best colleague.

Submitted by Laxsus on Sun, 13/03/2022 - 18:42


When we divided into groups to work on a project, we must raise a leader from us to plan the tasks and give them to the group members, and if anyone has an idea or something to add, it is announced to all the members and see the opinions .