An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 3.8 (16 votes)

To be honest, I don't have any experience staying in the hotel. When I travel I just stay one of the monestry in that town. It's cheap and we stay many people. But we don't have to request breakfast or dinner, we just donate some money to that monestry as a donation.

Submitted by ze-lal on Tue, 16/08/2022 - 07:45


When I want to book a hotel room I usually ask about price. I usually ask to have a room with a view when I stay for a long time, otherwise the view is not important when I want to stay just for one or two days. I always ask about their restaurant, if they have I ask about food prices. I always ask them to confirm my reservation because I don't want to face any problems later.

Submitted by santhosh16c on Fri, 05/08/2022 - 08:00


Dear Taj Hotel,

I would like to reserve a room for 2 nights on the 16 and 17 March. I would prefer a quiet room with a view if possible.
I'll be there around 6pm. And i would like to have breakfast for those days.
I have a promotional code(SANTHOSH).I prefer $50 per night.
So let me know once the booking is confirmed, else let me know you need further details from me.
Thanks & Regards

Submitted by Amelle-TechLea… on Thu, 21/07/2022 - 18:50


Dear Galata Hotel,
I would like to reserve two (2) twin rooms for ten (10) nights with breakfast on the following date ( July 25 to August 4)

Could we have adjoining rooms with balcony views, please? I would like also to know whether the hotel offers shuttle service or not.

Could you, please, confirm the booking? Let me know if you need any further information.

Thank you

Submitted by Rita25 on Tue, 19/07/2022 - 04:32


Dear, Hotel Filossof,

I would like to reserve a suite room with breakfast for 2nights. Could I have a room overlooking the sea view, I'd like to also request for a extra matress. I will arrive at 9am on July 8 Tuesday, Could you please book me a lunch reservation in the hotel's fine dining restaurant. Please Conform this booking. Let me know if you need any further information. Please free to contact me in this email. Thank you

Submitted by klshnkv on Sun, 17/07/2022 - 17:43


Dear British Council,

I would like to book a single room without breakfast from 1 to 7 august. Could I have a room on the last floor if possible, please?

I will arrive at about 6 p.m. and I would like to prepare for my job meeting so please could you prepare the room on this time?

Could you confirm the booking, please? Also let me know if you need any further information.

Many thanks,


Submitted by erkosman1 on Thu, 19/05/2022 - 12:26


How much your wi-fi speed?
Is there any kettle?
In bath, hot water available for full day, isn't it.
I ask to the rezervation officer like this about room if it is not clear on its internet site

Submitted by Waleed kasem on Wed, 18/05/2022 - 14:59


Dear Grand Hotel,

I would like to reserve a single room for one night with breakfast on 22 June. please could I have a quiet room because I have a meeting the next day?

Submitted by Pann Nilar Htun on Thu, 12/05/2022 - 05:32


What things do you ask for when you book a hotel room?
Before booking a hotel room, I check the review of other visitors, price and facilities. I do not interest to get discount or promotion. I only interest the hotel and staff service, food and facility. I do not want to ask any more.

Submitted by badboyzz on Fri, 06/05/2022 - 16:54


Hello Adalya hotel I would like to book a double room with breakfast for 21 and 22 MAY. We will come at 4pm.Could we accessible a view and quite room? We have a promotion code. Could you reduce the price? We have very important meeting for tomorrow.We gotta iron our clothes.Could you send to iron to our room? Could you confirm the meeting? Many thanks