An email to invite someone to a job interview

An email to invite someone to a job interview

Learn how to write an email to invite someone to a job interview.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: Maja Jakobsson, HR Officer
To: Sanjay Chaudhary
Subject: Invitation to interview at Purple Cloud

Dear Mr Chaudhary,

Thank you for applying for the position of software engineer at Purple Cloud. We would like to invite you for an interview at our Stockholm office.

Your interview is scheduled for Thursday 3 April, at 2 p.m. If this time or date is inconvenient for you, please contact me as soon as possible to rearrange the interview.

At the interview, you will meet our head of HR, Mr Liam Andersson, and our head of IT, Ms Elsa Wallin. They will be telling you more about the job and getting to know you better. You will also have the opportunity to ask questions about the position and the company, and to see the office. The interview will last for about 60 minutes. Please bring two references with you for the interview.

Our offices are located on Kungsbron 2, which is a six-minute walk from Stockholm Central Station. When you arrive, please ask for Mr Liam Andersson at the reception.

We look forward to hearing from you soon.

Best regards,

Maja Jakobsson
HR Officer


  1. In your email, remember to thank the candidate for their application.
  2. Remember to include information about:
    • What position the interview is for and what will be discussed at the interview.
    • When the interview will take place.
    • Who to contact if there is a problem, who will be interviewing them and who the candidate should ask for when they arrive.
    • Where the interview will be.
    • How long the interview will last.
    • What to bring – IDs (proofs of identity), references, etc.
  3. Write the date in words, e.g. Thursday 3 April. Don't write the date in numbers – in some countries 3 April, for example, is 3/4 and in other countries it's 4/3.
  4. You can end the email with a set phrase like We look forward to meeting / hearing from / seeing you soon.

Task 1

Task 2

Task 3


Worksheet102.72 KB

Language level


Average: 4.2 (14 votes)
Do you need to improve your English writing skills?
Join thousands of learners from around the world who are improving their English writing skills with our live online classes and personal tutoring courses.
Profile picture for user tomatoes_and_lettuce

Submitted by tomatoes_and_lettuce on Mon, 22/04/2024 - 14:02


1- Tell the truth about your abilities, not those which you would like to have.

2- Clear in your mind what kind of situation you can't accept. 


Dear Ms Avery,

Thank you for applying for the position product manager at Home Ecs. We would like to invite you for an interview at our main office, at 12:00 am next Saturday.We hope that you will come sooner as our head secretary will guide you through our rooms and will give you the perfect imitation of working in our office.

At the interview, you will meet our head of publishment, Mr Jones Ackerly, and our head of advert, Ms Evelyn Casgen . They will be telling you more about the job and getting to know you better. The interview will last for about 60 minutes. Please bring something to show about your work or an educational degree on product managing.

Our office is located on Oakfield Lane 23, Casendaer Tower( floor 5). When you arrive, ask for Ms Saeko Aikawa- she will be your guidance until the interview. She will also escort you to the interview room.

We are looking forward to hearing you soon.

Best regards,

Rosa Detrius

Head of Administrative Issues Dept.

Submitted by DzhusAngela on Fri, 09/02/2024 - 08:46


I think the most important is be honest and calm.Answer the question confident.

Submitted by Ensiye on Wed, 30/08/2023 - 19:43


What are your tips for doing well in job interviews?

1- Tell the truth about your abilities, not those which you would like to have.

2- Clear in your mind what kind of situation you can't accept. As a result, you can speak decisively about it in the meeting if it is needed instead of telling them, I'm thinking about it!

3- If your job needs to study, make yourself up-to-date

4-personally, If I get negative energy from the environment and the interviewer, I will never accept it right off the bat though it seems like a great opportunity. This is where I'm saying, I'm thinking about it and let you know

5- Ask them to clearly state your responsibilities. And if you agree, ask for it to be included in your contract

Submitted by Thetphoo on Sat, 28/01/2023 - 04:17


I haven't known how to send an Email properly before. Thank you for having English lesson like this. It is really useful.

Submitted by Eman Samir on Mon, 05/12/2022 - 09:54


I usually think of the questions I would be asked and how to answer them properly. Also, give the outfit I will be wearing careful consideration. and things like how long will it take to get there, what kind of transportation I will use to go there. I am always keen to to arrive 15 minutes before the interview time, too.
The type of questions I have been asked were about my educational background, experience, skills, my long term and short term goals.

Submitted by Rita25 on Tue, 18/10/2022 - 02:16


Useful tips start with the basic, get enough sleep, be well prepared, be well-groomed and presentable, have confidence in yourself and specially be on time. You'll probably be asked about your work experience and relevant skills for the job. Like, how would you be an asset to the company. Make sure to establish good eye contact with the interviewer to show your confidence and interest for the position. Listen attentively and ask question if necessary. Don't forget to smile. Remind yourself to give your best shot and don't let any opportunity to slip through your fingers.

Submitted by farhadwahaj on Wed, 14/09/2022 - 09:01


The tips that I got from the interview, are to be well prepared for the interview you should study in the area in which you will be interviewed, including taking a look at your previous jobs tasks yo done which match with the one you are interviewed for it, wear the great outfit to match the jobs environment, and have full confidence on your ability. Also, carefully review your resume before the interview so that you have full information about the past jobs you have done.

Submitted by marwan297 on Fri, 05/08/2022 - 18:47


In my opinion, you need to expect the questions you may be asked so you can prepare good answer. Second, sleep well, choose suitable outfit and don't be late as you should be on time. Third, show you confidence by looking in the eyes of the interviewer and don't show any hesitance.

Submitted by Fzt_abidin on Mon, 18/07/2022 - 18:14


ı have a couple of tips for a job interview. Firstly, you have to be planned and ready. before the meeting starts you have to review your personal features and occur your strong sides. During the meeting, you have to be confident and stay awake. I attended a job interview 4 months ago with the attorney company. They asked 3 questions. One of them is what are you want to feel when you retired? The other one between Money, career, good work, and good relationship which one is your first choice?

Submitted by Van wong on Tue, 31/05/2022 - 14:24


1. Show interest in the company.
2. review information about the company.
3. show your career plan.
4. Prepare your responses to questions from the interviewer.
5. Explain how your skills match with the company.