Planning an event

Planning an event

Read a dialogue where three people negotiate who does what to achieve a task.

Do the preparation task first. Then read the text and do the exercises.


Reading text
Event planning team

All right, so I've divided up the tasks among the three of us planning this event like this:

@Jen: make guest list, schedule social media announcements, arrange room set-up, organise musicians
@Ed: book catering, send out invitations, design posters, book speakers
@Mike: reserve rooms, design invitations, write and publish blog post, get emcee

But please don't feel like we need to stick to this. If you prefer to do something else, feel free to say so.

Mike, 14:41

Yeah, I was thinking, as you are project leader @Mike, maybe it's best you make the guest list? I've got experience in graphic design so I'm happy to design the invitations.

Jen, 14:50

@Jen, do you mind designing the posters too? I'm not very good at designing.

Ed, 14:55

Sure, it'll be fun. If I take the poster design off you @Ed, do you think you can organise the musicians?

Jen, 14:56

Absolutely, I know some really good musicians that do events like this one. And I also know a really good emcee. Do you want me to take over getting the emcee too?

Ed, 14:58

@Ed I actually already have an emcee in mind, so I think I'll handle that. I'd appreciate it if you could write and publish the blog post about the event though.

Mike, 15:01

That's not a problem. I quite enjoy online marketing tasks.

Ed, 15:01

If that's the case @Ed, do you want to schedule the social media announcements too?

Jen, 15:03

I can do that ... if someone books the speakers.

Ed, 15:04

I'll book the speakers. And since I'm making the guest list, I should send out the invitations too. @Jen, are you still OK with arranging the room set-up?

Mike, 15:08

Yes, let me do the room reservations as well.

Jen, 15:09

Good idea. That would work nicely.

Mike, 15:10


Worksheet91.16 KB

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Average: 4.2 (46 votes)

Submitted by Sashenka15 on Fri, 08/09/2023 - 12:32


I like to work in a team. We usually divide our tasks according to our skills and available time.

Submitted by Yolian Quiroga on Fri, 30/06/2023 - 01:24


Ever we divide our tasks in our crew to get the things running on schedule. Our team leader decide who do each work based on each one skills and knowledge, however sometimes he have to decide for anyone to solve as soon as possible.

Submitted by Mona Allam on Tue, 23/05/2023 - 13:24


Usually when we plan an event, we write down all the required tasks and make a dissection about who can do what according to each one experiences,

Submitted by YarZar22 on Fri, 05/05/2023 - 15:22


When it comes to an event project, our team usually divide the tasks into three parts: Choosing a place and time, Picking up the guests, Buying foods and drinks. As I'm an introvert person I mostly do the picking up job. My friends take care the rest.

Submitted by Ibrahimyousef on Thu, 13/04/2023 - 12:23


I usually divided in your project to team, first of all I limited leader a team is too knowledgeable and skills. After then , I think to leader a limit tasks.

Submitted by Miss zahra on Thu, 06/04/2023 - 22:29


I always plan for events especially family gathering and rituals. For example for my daughter,s birthday I planning for dividing up tasks among my husband and I. He would do the shopping, reserve the play ground, pay for cake and other refreshments and arrange room-set up. I would make guest list, order the dress and shoes, choose the cake design and call for invitation.

Submitted by jmajo on Mon, 13/03/2023 - 14:54


Well, it vary a little bit once every 3 months, but basically each one of us have a main task assigned and we generally stick to than within that period of time, then we rotate the tasks, but whenever someone need help to achive their objetive in a project and it couldn’t do it by itself during that time, we addapt our individual schedule to help each other to get the work done on time.

Thanks for the lesson.
Great site!!

Submitted by AlexandraMT on Sat, 18/02/2023 - 14:52


I have a team. We usually divide our tasks according to our skills and available time.

Submitted by labademayuri on Fri, 20/01/2023 - 10:02


It is good way to find out all member's opinion which is the best quality of a perfect team

Submitted by Ami1122334455 on Sun, 18/12/2022 - 15:07


Some studies said that working in a group was good for the job. However, I dislike it. I like working individually. I usually work as a leader in my team. I think this is an important and complex role because I need to assign jobs to everyone equally. I have to plan for this job. What do we do? Who does this duty? I need to understand their strong point and weak point before assigning jobs. Sometimes, they don't do their duties or do it with a bad attitude. I feel very tired and stressed. I hate work in group