An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 4.1 (12 votes)

Submitted by Ro Htan on Wed, 21/06/2023 - 18:34


Firstly, I would like to ask for an available room and then the cost. I like the room to be tidy and clean and wi-fi.

Submitted by Safe_Mode on Sat, 10/06/2023 - 08:00


I usually book a flat from private owner. I definitely ask for working table and chair with back. I need microvawe and minimal set of dishes too. I could book the room in hotel only for short term - day or two, then I haven't any special requirements, everything I need usually is already there.

Submitted by ImHani on Thu, 01/06/2023 - 15:12


When i book a hotel room, i would definitely like to book a room with a nice view and comfort.

Submitted by francoandrian on Fri, 10/03/2023 - 22:15


I never had the possibility to book a hotel room, but I consider it important to have a good breakfast.

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Submitted by hpboy92 on Thu, 09/03/2023 - 00:15


What things do you ask for when you book a hotel room?
I would like to reserve a double room with a beach view from 6 to 10 May.
I will have an early meeting in the morning so I don't need breakfast.
I have a promotional code of discount 20%, so please could you confirm the price for me?

Submitted by julia.LENCINA1 on Fri, 24/02/2023 - 16:34


When I book a hotel room, I ask if they have a room available on the date I want.

Submitted by mehak on Thu, 23/02/2023 - 15:09


I don't know! I never booked a hotel before but I would definitely like to book a room with a view and breakfast. Also, i want to have free WI-FI in my room.

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Submitted by marwa hussin on Mon, 20/02/2023 - 19:54


i'm always seeking for good view, quite room, good food and comfort bed

Submitted by Trang Luu on Sun, 05/02/2023 - 06:57


When I book a hotel room I would like a no smoking, quiet with a view.

Submitted by kitalphar on Mon, 23/01/2023 - 22:07


I ask if the services include a breakfast, lunch or a dinner, transport options and also the distance to the downtown and