Instructions for a colleague

Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text


1. You can start a note with just the name of the person you are writing to or Hi ... . You don’t need to use Dear … .

2. Make sure dates are very clear. Include the day, date and time.

3. Explain the reason for the instructions.

4. Write clear and polite instructions. Use phrases like Can / Could / Would you please … ?

5. At the end offer the chance to ask questions and check the instructions.

6. Finish the note with Best, or Thanks, and then your name underneath.

Task 1

Task 2

Task 3


Worksheet93.24 KB

Language level

Average: 4.3 (7 votes)

Submitted by betelf on Tue, 12/09/2023 - 14:48


I prefer both because it's a more reliable way. Even if that person doesn't have a memo, they can refer to the written instructions.

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Submitted by robertomm on Wed, 05/07/2023 - 04:30


When I have to give some instructions I prefer to speak with them. With this way I'm sure they recibe the message, anyway afterthat I send an email to detail the important issues.

Submitted by Ro Htan on Tue, 27/06/2023 - 16:23


I prefer to text a message for the instruction by making a list of them. It will be more precise details to give order what to do on. I don't want them to confuse and forget the details.

Submitted by wathanyu Thongkhan on Mon, 19/06/2023 - 04:32


Hello, I'm from Thailand. I live in Yasothon. I like Yasothon very much and many people love me.🤟🏻🇹🇭

Submitted by Hondawave on Mon, 12/06/2023 - 10:42


15 June
Things to do for the at student meeting

We have a student meeting in teacher office on Wednesday June 15 at 11 a.m. We are expecting 16 members of our student member

Could you please ask the permission to use the room for us?
Would you please prepare equipment for all of student
Also, can you send a message to Your student members to tell them the time and place of the meeting?
Thanks very much for your help. If you have any questions about this just let me know – I'll be in the Room 832 this morning

Submitted by Thiraphon Srimanta on Mon, 12/06/2023 - 10:36


To: Soda
Date: 12 June
Subject: Making a phan on Teacher's Day.
To FLD 1st yesrs.
We have an appointment to make a phan in the room on June 15th at 8:00 a.m. there are 16 members who will come to make the tray. Can you prepare banana leaves and Styrofoam?
thank you very much for your help

Submitted by Masterofmon on Mon, 12/06/2023 - 10:33


To: T.muse
Date: 22 June
Subject: Teacher worship day

We have a meeting in Foreign language department teacher office on 15 June 2023 We are expecting 16 members of our member there.

Could you please tell the other teacher about the meeting in office room
Would you please prepare a equipment to work on teacher phan.
Also, can you send a message to all of our 16 member to tell them to come to Office room to build phan.
Thanks very much for your help. If you have any questions about this just let me know – I'll be in computer room all day.

Submitted by Safe_Mode on Mon, 12/06/2023 - 09:30


I prefer to write someone of colleagues because most of the colleagues work remotely

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Submitted by marwa hussin on Fri, 03/03/2023 - 21:09


I prefer to write an email, because I want the instructions to be clear and I don't want them to forget