An email to confirm an appointment

An email to confirm an appointment

Learn how to write an email to confirm an appointment.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

Reading text

From: Arina Marat, HR Assistant
To: Jane Claret
Subject: Your appointment on 14 March

Dear Ms Claret,

Thank you for your email.

I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.

Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers. 

When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office. 

We look forward to meeting you soon.

Best regards,

Arina Marat
HR Assistant

Tips

1. If you don’t know the person well, start your email with Dear + the person’s name.

2. For women, use Ms + surname unless you know they prefer to use Miss or Mrs.

3. Say thank you if you are replying to their email.

4. At the start of your email, say why you are writing: I’m writing to + verb +… .

5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.

6. Explain clearly what they should do when they arrive for the appointment.

7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.

8. Use Best regards or Best wishes and sign off with your name and your job title.

Task 1

Task 2

Task 3

Discussion

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Language level

Average: 5 (6 votes)

Submitted by nooraldeen mustafa on Sat, 24/02/2024 - 14:21

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Dear Mr jameeal ,  
i would like to thank you for your email , I will confirm your appointments in Thursday, in 15 When you arrive at apartment number 989, please reach office 85 on the 5th floor, You will meet the receptionist. , give your information to him .
i will lookforward to seen you again 
best regards 
nooraldeen mustaf 
humman Resource Manager 
 

Submitted by anhteeny96 on Sat, 10/02/2024 - 06:47

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Dear Ms Smith,

Thank you for your email for confirming my appointment with Mr White.
I'm writing to check if I should bring resume with me on March 15.
I look forward to meeting you soon.

Best regards,
Anh Nguyen

Submitted by Hinthu on Thu, 01/02/2024 - 06:25

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I noticed something in reading text portion:

Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers.

Comma must be placed before 14 March. Isn’t?
Your appointment will take place at 3 p.m. on Thursday, 14 March at our Astana offices in Emerald Towers.

Hi Hinthu,

Not necessarily! This is a question of style, rather than grammar. Some style guides recommend putting a comma after the day, but other style guides do not.

Jonathan

LearnEnglish team

Submitted by LUCIE LE on Thu, 18/01/2024 - 07:25

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Yes, I do. When I interview at my current company, I submitted my CV to my company after that about 7 days I received an email from this company. This is an interview appointment, in email take note time, date, position, the HR name.

Dear Lili,

Thank you for your always support.
I would like to inform you about our appointment next week, at 9am on 22th Jan 2024 in Aeon Company. When you arrive my company, please call me to give instruction.
For this meeting we want to know more about your product as color, material, design, packaging, please give us some sample and brochure enclose.
If you have any questions, please feel free contact with me.
We look forward to meeting you soon.

Best regards
Lucie

Submitted by Potter007 on Fri, 10/11/2023 - 11:08

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Unfortunately, I didn't have this opportunity yet. But I hope after I improve my English skills, I will have this experience in the future. Now I have specific measurement goal - confident B1 level. Let's go!

Submitted by Ty Pham on Mon, 16/10/2023 - 03:02

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Yes, I did. Recently, I wrote an email to check which setup I should prepare for an online interview. In the email, I asked for the meeting application that they would like to use Google Meet or Team. The second question was about how many parts there were in the interview.

Submitted by Yara Younes 1212 on Mon, 25/09/2023 - 07:18

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No , I didn't. Actually this is the first time I see emails like this one.

Submitted by jerrylovely on Mon, 25/09/2023 - 01:19

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Yes, few weeks back I got an email for scheduling my interview.