An email to book a hotel

An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.


Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.


Worksheet68.93 KB

Language level

Average: 3.8 (16 votes)

Submitted by Widad_sri on Sat, 13/07/2024 - 09:14


Dear M hotel,

I would like to reserve two room hotel with two single bed in each room and breakfast. If it possible, i want a room with good scenary as well. I will stay for 3 days 2 night. 

I have a promotional code for this booking and i'll arrive at 5 Feb around 11 am. Please confirm my booking and let me know how much i should pay. And please contact me if there is something i should know or if you need further information, you can find my contact bellow this message.



Submitted by sawpaing on Thu, 11/07/2024 - 20:14


When I book a hotel room, I usually ask if rooms are available on a high floor, request a room with a nice view and quiet surroundings, and check the price to ensure it fits within my budget.

Submitted by ubaid332 on Tue, 14/05/2024 - 06:01


I will ask about air conditioning in the summer season and a geyser if there is a cold. Also, iron is very useful because when need to change clothes it needs to be pressed with iron.  Some hotels have a package of breakfast but they charge more for that. So, I will ask for a hotel according to my budget and the tour type for which I want to go.

Submitted by Anna1303 on Wed, 08/05/2024 - 10:19


it depends on the purpose of the trip. if i go on business i like something comfortable and quite to rest. but if i go on holidays i like a room with beautiful view, comfortable, breakfast, swimming pool,... and the most important thing is a room with reasonable price.

Submitted by jmajo on Thu, 21/03/2024 - 13:11


That depends on the reason for I would book the hotel room, If I book it to rest or I’m on vacations I
probably ask for every service the hotel could give for a resonable price, that could include breakfast
, room-service, en-swite bathroom, views to the beach or to a forest, ect, but If I’m booking the
room for work nearby the hotel, probably I would not spend much time in the hotel so I 
probably book a basic room just to rest at night while I’m staying in the city or town.

Thanks for the lesson.

Great site!

Submitted by nooraldeen mustafa on Sat, 24/02/2024 - 09:07


Dear five star hotel
I would like to make a reservation for 3 days with a full breakfast, lunch, and dinner , I will arrive on February 29. I have a promotional code from your hotel . Please confirm my reservation before I arrive at you . My phone number is found below .

many thank 
with kind regards. 
nooraldeen mustafa  

Profile picture for user davevud

Submitted by davevud on Wed, 21/02/2024 - 06:54


To: mariahotel(at)
From : Dave
Subject : Booking Reservation for 5 days and 4 nights with Breakfast
Hello Maria Team,
I would like to make reservation for a double room with breakfast on the 5th of February and I will stay there 5 days and 4 nights. My flight arrival will be
a little late in the evening. So, could you arrange late check in? Can I also request high floor with smoking room if possible. Moreover, my friend will come from different place. Hence, we both will be different check in time.
Hence, could you please release booking confirmation mentioned below names : 1) Dave and 2) Kris for visa purpose at immigration check point?
Could you please confirm about booking? If there is anything you would like to know, please contact below number.

Many Thanks,

Submitted by anhteeny96 on Fri, 09/02/2024 - 13:28


Hello ABC Hotel,

I would like to reserve a double room for 2 nights with breakfast on 20 and 21 of March. Could I have a quiet room with a beach view if possible, please?

I will arrive at about 3 p.m and I have a promotional code (HUI8PQ). Please can you confirm that it is $80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,
Anh Nguyen

Submitted by LUCIE LE on Thu, 18/01/2024 - 04:08


Hello Ambassador SG Hotel,
I would like to reserve a room for 4 days and for 1 people. I will arrive at 1pm on 25 – 26 Jan 2024. Please book for me a quite room and city view with have breakfast including the room.
How much is it for 1 night? Please confirm this booking and tell me know these information.
Thanks a lot.

Profile picture for user HIROKITO

Submitted by HIROKITO on Tue, 02/01/2024 - 10:05


Well, for me to book a room in a hotel demands lots of requests. Everyone should think that I'm really strict but I think it better for me, for anyone. Let's imagine, if you book a room but it has a hide camera, you'll be very frightened so the first thing I request that the room is absolutely safe. Also I need a window for sight-seeing. We travel to enjoy the scene, not only lie down on the bed then just look at your mobile phone,... There're various things I want to ask the receptionist for booking hotel. After all, I would like to reserve a room with at least the safety and nice view!