How to complete an application form in English – A1 beginner writing lesson with an example form, tips and exercises
Do the preparation task first. Then read the text and tips and do the exercises.
Preparation
Library card application
| First name | MIKE |
|---|---|
| Last name | ESPOSA-HERNANDEZ |
| Date of birth | 08/11/1991 |
| Address | 4 CHARLES ROAD, GLOUCESTER |
| Postcode | GL1 3ZE |
| Phone | 07796 345678 |
| m.esposa@example.com |
I declare the information provided is correct.
Signature Mike Esposa-Hernandez
Date 03/07/2018
Your checklist
Have you got everything you need?
[ ✔ ] a passport photo
[ ✔ ] a copy of my passport or other photo ID
[ ✔ ] proof of address
Your card will be issued within 15 days and sent to the address provided.
Key vocabulary for forms
When you complete an application form, you often see these words and phrases. Understanding them will help you fill in forms correctly.
Personal Information
- First name
- Last name / Surname
- Full name
- Date of birth
- Age
- Nationality
Contact details
- Address
- Postcode
- Phone number
- Mobile number
- Email address
Identification
- Passport
- Photo ID
- Passport photo
- Proof of address
Vocabulary for completing forms
- Application form
- Signature
- Date
- Information provided
- Declaration
- Required field
- Please complete
- Tick the box
- Submit
Many of these terms appear on real-world forms for libraries, schools, clubs, healthcare services, travel documents and online registrations.
Date Formats and Form Conventions
When filling in forms, it is important to follow local writing conventions and present information clearly.
1. Writing Dates Correctly
Date formats are not the same in every country.
United Kingdom (UK):
- DD/MM/YYYY
- Example: 01/09/2018
- Meaning: 1 September 2018
United States (US):
- MM/DD/YYYY
- Example: 09/01/2018
- Meaning: September 1, 2018
Because the numbers can be interpreted differently, always check which format is required before completing a form.
2. Using Capital Letters
Many paper forms ask you to write in capital letters (BLOCK CAPITALS) because they are easier to read.
Example:
- Mike Esposa-Hernandez → MIKE ESPOSA-HERNANDEZ
- 4 Charles Road → 4 CHARLES ROAD
Email addresses and signatures are usually written in their normal format.
3. Entering Information Exactly
Always copy personal information carefully.
Check:
- spelling of names
- numbers in addresses
- postcode details
- phone numbers
- email addresses
Small mistakes can cause delays or problems with applications.
Before you submit
Use this simple checklist:
- Capital letters used except for email and signature
- Dates written in the correct format
- Ask for help if you don't understand
- All required fields completed
- Names spelled correctly
- Contact details checked
Following these conventions will help you complete English-language forms accurately and professionally.
The last form that I have filled is my online English Class. I do not need to fill much information. All I need is my first name, surname, my age, my telephone number, my email and my address.
Hello, the last form i filled was an application for a job
The last form I filled in is produce survey. My manager want to know our product have matching with customer's demands so that he make the form and ask us to evaluate about color, design, style, pattern.... We have to make that twice a year because we have two season to produce items for customer.
People usually fill in form for something as library card or something that they need. But I'm different to them. I make an applicetion for fun=))). I haven't needed to borrow any books or any things because my mother is a staff in a big library so I don't have to write anyword to borrow a book. Only I was just answer my mother about how long I will use it and my mother'll fill the applicetion form instead of me. But, perhaps i haven't fill in it, I don't know how it was. And now, i'm studying to make an application form
It's sounds interesting, but it was form for library. Recently I changed place of my live. I work as Test Engineer and I needed some book for my work. Next to my house locates small library. I went to the library and first thing that I needed to do - was the application form. After I filled this form I got a plastic card and my book for electronics.
The last form I fill was a application form for high school.
the last form 4days back i filled is my DXC company survey form for training availability. it contains the info like name, email, degree percentage, phone number...etc.
thank you.
The last form i fille was passport assue form from interior minestry.
Yesterday, I filled in a Google form which is a mid-autumn party survey. My company wants to know how we feel about this party so that the office admin can organize a better party for the next year.
I have applied for certificate course, that is the recent one which I filled the application form.