A report on a student meeting
Do the preparation task first. Then read the text and tips and do the exercises.
Preparation
Improvements to Oak Hall
Introduction
This report aims to describe problems in Oak Hall of Residence and discuss possible maintenance work to solve them. The two biggest issues were discussed at a meeting on 12 May, which was attended by 165 of the 250 students who live in the building.
Issue 1: temperature in rooms
A number of students complained that the second-floor bedrooms are too hot. Concerns were raised about lack of sleep and students finding it hard to study in their rooms. Air conditioning was suggested as a possible solution.
However, there is no budget left for installing air conditioning this academic year. Also, installation can only be carried out during holidays as students cannot be present in the building while the work takes place.
Issue 2: improving wheelchair access to Oak Café
It was noted that wheelchair users can only access Oak Café from the back and not the front entrance nearer the lifts. This makes access to the café difficult for wheelchair users. The university is looking to improve its wheelchair access in general by installing ramps in key areas and work can take place during term time with no issues for staff or students.
Conclusion and recommendations
Taking the factors mentioned into account, August would be the best time for the installation of air conditioning. Until then, the university could consider supplying fans to each second-floor room so students can sleep and study comfortably.
The front of the café is recommended as an ideal place to install a wheelchair ramp. This work can take place immediately and should be a priority.
Tips
- Start with the aim of the report and say where the information comes from.
- Use subheadings to make the layout clear. Follow a logical structure, e.g.:
- Introduction
- The problem(s) (Give each issue a separate section)
- Conclusion and recommendations
- Assume the person reading the report has asked you to write it and needs only a brief introduction to the situation.
- Use an impersonal, formal style.
- Use the passive to keep the focus off individual people:
Concerns were raised about ...
... was suggested ... - You should also use objective language for recommendations and conclusions:
... would be the best …
the university could consider ...
... is recommended ...
Improvements to the faculty’s cafeteria
Introduction
this report aims to show the problems that faces the students in the cafeteria and some possible solutions based on a meeting was hold on 9 Jun which concluded in 2 issues .
Issue 1 : Number of tables and chairs
with that large number of students in the faculty , it is found to be difficult to find an empty table , and because there is no other rest area in the building it is quickly become over crowded .
Issue 2 : exhibits in the cafeteria
there is no enough exhibits there , and even that found have a bad taste with a high price.
Conclusion and recommendations :
adding new tables and chairs especially that winter is about to come would be the best solution , and it is recommended that new agreement with other food company for would be better than the current situation.
Improvements to Oak Hall
Introduction
This report aims at describing issues in Oak Hall of Residence and suggest maintenance work to solve them. The two biggest issues were discussed at a meeting 12 May, where 120 of 210 of the residents of Oak Hall were present.
Issue 1: Problems with temperature
There have been complaints about the dorm 12 being too hot. Concerns were raised about problems to fall asleep, and doing studying in their dorm room. Installing air conditioning were suggested. Unfortunately there are no budget for air conditioning in the current academic year. Also the students cannot be present when the air conditioning is being installed, which means it have to be installed in the summer holidays.
Issue 2: Wheelchair access in Oak Café
Concerns were raised that Oak Café only gives access to wheelchair users through the back door, which makes access limited. Instead it is suggested to build a ramp in the front of the café, near the escalator.
Conclusion and recommendation
There are two main issues that can be solved through maintenance. The first is to install air conditioning in dorm 12. IT is suggested that it is completed next august. As a temporary solution buying fans to residents of dorm 12 is suggested. The second problem concerned installing a ramp in front of Oak Café. This is suggested to be done immediately.
A lot of time, especially for university projects, writing a report feels like such a boring task because I don’t enjoy it.
No, I have never had to write a report in English, but I have in my native language.
Yes, I had have writen the reports, when I was the high manager in the State scientific library in my city. It was the reports about the work of the library for the previous year
No , I haven't had to write a report
Have you ever had to write a report? What for?
As a university student, I haven't written a formal report yet, but I'm excited to learn and develop my skills in this area.