Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

Checklist for opening the shop

Start at 8 a.m.

  1. Firstly, when you enter the shop, remember to turn off the alarm.  
    • Do this by holding your key card to the alarm panel. It's behind the door near the light switches.
  2. Open all the blinds and turn on the lights.
  3. Please don't forget to start the coffee machine so your colleagues have fresh coffee for when they arrive.
  4. At 8.15 a.m., watch out for the fresh deliveries at the back door. They usually arrive at that time.
    • Pay attention to the order list and what is actually delivered.
    • Remember not to sign for anything that isn't in the delivery as there are often items missing.
  5. Check the answer phone and shop email account for any new messages.
  6. Leave the heating and the air conditioning alone. They are on an automatic timer. So please, don't go near the control panels.

Finally, you need to finish everything above before 8.45 a.m. and open the shop at 9 a.m. There is a red logbook under the counter. Make sure you sign it for each day when you have completed all points on this checklist. Make a note of any issues.

If you have any problems, call your supervisor or the 24-hour support line number below.

Tips

  1. Use imperative verb forms to give orders and instructions:
    Turn off the alarm / make sure to sign the logbook.
  2. Tell people exactly what you want them to do and when:
    You need to do everything above before 8.45 a.m.
  3. Tell people where things are – they might not know:
    It's near/behind/over/under the …
  4. Give emergency contact information.
  5. Have a sheet for people to sign after they have completed the process, e.g. cleaning a machine or balancing the cash register.
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Discussion

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Language level

A2 English level (pre-intermediate)

I need to give instruction to my younger sisters. When they go out, like close the windows & doors properly, switch off the light and lock the door, don't be too late when you are outside and don't waste the time if you have to study.

I receive a lot of instruction from my teacher, father, mother and cousins. They always worried about my future and studies. I regularly ensure them that I'll get success in one day. I always feel confident when I thinking about my big dreams. I'm very excited to get all dreams.

at the store that i am working, When there is new employees, the old employees need to guide them the works they have to do in the store

I need to give instructions to students because they need to learn how to do homework or class workshops.
Check List for update of model Firstly, make sure that you have all input data. For that collect all data in folder and named folder like department that sent it, save mail for find people who sent after time. Update model by input data, and compere with old version, do you have any question? If yes, send email to responsible department for comment. Send message to responsible department with change file, and collect comment for presentation. Make sure that you understand all comment and can explain differences. Choose period of valuation and discount date. Watch out that all sheets of model have password, after save book. Make compare file for supervisor. If you have any question you can discus with your colleges.
In my work, I often need to give instructions to the society that use public service that I manage. Instructions also are given to co-workers to optimize the relationship beteween public service and citizens.
I rarely have opportunity to give instructions to someone. But when my nephews in my place I give them instructions for opening snacks and how to turn on the TV.
I need to give instruction to my student to do homework or exercise. After that I always give instruction is to give pay attention to other teacher and listen carefully teacher's instruction.
I am trying to express a broadband setup procedure in this case. Initially, plug in the phone line and electric socket. Then, wait to power light start being green. Next, search the broadband name with your mobile or computer. Make sure enter the right password on it. Finally, check the connection and enjoy it. Remember if you have any issues call the support service in 24 hours open line or contact the by live chat.
I am so happy because I see the instructions which are related to my job. I am a technical writer and like this vocabulary will help me to improve my facilities in English.
Always I need to give instructions to my siblings or parents that need help to fix any bug or issue with their computers or phones, sometimes it is not fun and I just ask myself why don't you look for an answer on youtube?, I'm busy!. but I think that would be rude.
I think I need to give instructions for my student that make sure he is have work done everyday.
I want to talk about the procedure of shopping on-line. First you log in the shopping app, find out the stuff you have selected. Second click the "buy" button and it will jump to the pay page, check your delivery address and input your account code. Till now you already bought it and all you need to do is waiting for the courier. Third when the stuff is in your hand, check whether the appearance is good. If everything is fine, please sign your name on the courier receipt. If the appearance is broken, you should refuse to sign it. Fourth open the package and check if the stuff is what you want or whether you like it or not. If you donot like it, you could return it back to the seller through a new courier. This is a comprehensive procedure when you bought on-line, for more information please contact me again or ask the on-line customer service at the right of the shopping page.
Of course. The instructions are different from day to day. However, when my shift is over, I need to give handover to the employees of next shift.
As the biggest sibling, I need to give instructions to my brother and sister in order to keep your house safe and tidy. I remind them to regular their beds, to put their clothes in the wardrobe, to select dirty clothes, to clean dust, and to make tidy their rooms. I want to be sure that they will do their house chores on time and will feed our pets.
I have worked as a laboratory technician for 4 years. I work with a lot of laboratory equipment. So I usually give newbies instructions to use, operate, and maintain them. For some modern equipment, they are very expensive and difficult to use, so that I have to give them detailed and step-by-step instructions. They must carefully practice and operate them under my supervision.
Although this is not the case now, I sometimes asked my classmates and all students to give instructions because I was a class president and a student president in elementary school, junior high school and high school. In order to organize the class, we had to make decisions and direct the rules.I was proud of my role, as I seemed to be trusted. As a university student, I don't have the chance to do that now, but after a while I get used to my job, I think I can do club activities and give instructions. At that time, I would like to give you accurate instructions and build a trustworthy relationship.
Frankly speaking, lately, I give instructions mainly to my kids. I have two and each of them badly need some instructions to not turn our home into the chaos. During the whole day, I tell them what to do and what not to do. With mixed results, truth be told. They both have such energy, especially for fighting to one another, and stealing toys from each other. And, don't forget about the homework. It's an extra instruction set for my elder one. Well, if feel like I turned into an instructor or rather into a strictly sergeant. But it's how the parenthood looks like.
I need to give instructions to my students in oder to see if they understand well the lessons and is also a way to get feedback
As a teacher I need to give instructions to my students. Any time I give an activty to my students, if I want them to do it correctly I should give clear instructions. Instructions are very important in class. Without clear instructions, we fail to reach our objectives.
Instructions can allow us to be fluent when learning a language. I use to do it for giving direction of places.
I give instructions to my students in order to make questions clear. Moreover instructions are part of daily life. You want to install and setup a new software or you want to take a drug when you are sick. And so on
I usually give instructions to my daughter about houseworks: washing dishes, tdying up, cooking etc.
Operating the Washing machine ... Before putting clothes in the washing machine, make sure that all pockets are empty. Close the front door tightly until you hear a ticking sound. Connect the plug to the power outlet. It is important not to forget to open the water valve. If you forget to open it, the machine will have serious problems. Then, put the appropriate amount of washing liquid plus fabric softener, base on the amount of clothes you put in: - The tray on the left is for washing liquid. - The middle tray is for fabric softener. Now press the start button (the big square one in the upper right corner) and you will hear a starting sound. From the big control knob in the middle, rotate it to select Synthetics mode. Next look at the control panel, you'll need to change some settings as below (by press the button repeatedly): - Decrease temperature to zero - Rinse: 2 times - Spin: 800 Check everything again to be absolutely sure. Finally, press the start button (below the power button). ... The washing cycle will finish after the timer runs out (1 hour and 30 minutes). You will hear a turning-off sound. The machine will automatically turn off. Now just unplug the plug and take out clothes to drying.
I have to give instructions. Because I am a director. The director must attent when is responsible everythings. Responsibility requires attention. A person who acts irresponsibly endures the result.
In this moment only i am studying english, but in my old jobs i need to give instructions to my commercial team to increase sales.
i am studying to become a teacher and, at the moment, i do after-school classes. I give instructiond to my students anc i alway tell them to read carefully the trace of every task and to be very focus in what they are doing to.
My wife and I need to do some instructions at night before we want to sleep. We must turn off lights, close the main door of the apartment and check other caution cases.
I'm a teacher in school. Sometimes when I'm sick or on a course I get a supply teacher whom I get instructions about the subjects and the students.
Anyone give me instructions, because I work in professional environment, which require autonomous decision-making.
I often give instructions to a colleague for asking a help! A special colleague! She is cleaner in the company, but what she's focusing on seems to be other tasks, almost for giving little support to other colleagues. It might sound strange, but just with some words explained, she can grasp what you mean and complete the task smoothly!
After the close of business, stay in the office until the last worker leaves. In the meantime, empty the bins, close windows. Make sure all pieces of equipment in the tea room are in shutdown status. Always remember to turn off the lights and air conditioner in each room. Watch out if the tap is running. Before leaving, set up the alarm near the entrance. Lock well the door.