An email to book a hotel

Learn how to write an email to book a hotel.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: David Mathews
Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and 23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews


  1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).
  2. Say clearly the dates you want, the room type and whether you want breakfast or not.
  3. Don't forget to mention any additional information or special requests.
  4. Ask them to confirm your booking. Give them your phone number if you prefer to be contacted that way.
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Worksheet68.93 KB

Language level

A1 English level (elementary)

To be honest, I don't have any experience staying in the hotel. When I travel I just stay one of the monestry in that town. It's cheap and we stay many people. But we don't have to request breakfast or dinner, we just donate some money to that monestry as a donation.

When I want to book a hotel room I usually ask about price. I usually ask to have a room with a view when I stay for a long time, otherwise the view is not important when I want to stay just for one or two days. I always ask about their restaurant, if they have I ask about food prices. I always ask them to confirm my reservation because I don't want to face any problems later.

Dear Taj Hotel,

I would like to reserve a room for 2 nights on the 16 and 17 March. I would prefer a quiet room with a view if possible.
I'll be there around 6pm. And i would like to have breakfast for those days.
I have a promotional code(SANTHOSH).I prefer $50 per night.
So let me know once the booking is confirmed, else let me know you need further details from me.
Thanks & Regards

Dear Galata Hotel,
I would like to reserve two (2) twin rooms for ten (10) nights with breakfast on the following date ( July 25 to August 4)

Could we have adjoining rooms with balcony views, please? I would like also to know whether the hotel offers shuttle service or not.

Could you, please, confirm the booking? Let me know if you need any further information.

Thank you

Dear, Hotel Filossof,

I would like to reserve a suite room with breakfast for 2nights. Could I have a room overlooking the sea view, I'd like to also request for a extra matress. I will arrive at 9am on July 8 Tuesday, Could you please book me a lunch reservation in the hotel's fine dining restaurant. Please Conform this booking. Let me know if you need any further information. Please free to contact me in this email. Thank you

Dear British Council,

I would like to book a single room without breakfast from 1 to 7 august. Could I have a room on the last floor if possible, please?

I will arrive at about 6 p.m. and I would like to prepare for my job meeting so please could you prepare the room on this time?

Could you confirm the booking, please? Also let me know if you need any further information.

Many thanks,


How much your wi-fi speed?
Is there any kettle?
In bath, hot water available for full day, isn't it.
I ask to the rezervation officer like this about room if it is not clear on its internet site

Dear Grand Hotel,

I would like to reserve a single room for one night with breakfast on 22 June. please could I have a quiet room because I have a meeting the next day?

What things do you ask for when you book a hotel room?
Before booking a hotel room, I check the review of other visitors, price and facilities. I do not interest to get discount or promotion. I only interest the hotel and staff service, food and facility. I do not want to ask any more.

Hello Adalya hotel I would like to book a double room with breakfast for 21 and 22 MAY. We will come at 4pm.Could we accessible a view and quite room? We have a promotion code. Could you reduce the price? We have very important meeting for tomorrow.We gotta iron our clothes.Could you send to iron to our room? Could you confirm the meeting? Many thanks

When a book a hotrl room I usualy ask for a view, a quiet room and breakfast included.

I ask for dressing gown, slipper, an additional towel, especially when there's a spa aria. I like to have a bath in the hotel room. Also it should be accessible if we're travelling with children. We often use promotional codes in order to get a better price.

What things do you ask for when you book a hotel room?
Dear Imaginary Hotel,
I would like to reserve a double room with breakfast for two nights on 11 and 12 June. My wife and I are going to travel there for honey moon and this our first trip. Please could you confirm my booking.
Many thanks

I have 5 years of experience in the hotel industry. I know how to book a hotel by mail and call. Now I'm gonna explain you. First the name of the hotel. Which hotel do you want to book? After that, you say I would like to stay in your hotel with my family. From 13 to 16 March. Could you please check whether the room is available on this date? I want a balcony view room. We are 5 members. We all are adults. So we want 2room and one extra mattress. Can you tell me the price including dinner? I'm waiting for your positive response.

I know I do a lot of mistakes. I'm not good at the English language. Today is my 2 month of practice my learning English through British Council. I know it will work according to time.

Hi jyoti Chaudhary,

Thank you for coming here to practise English with us. Mistakes are a normal part of learning. Keep on going, and we hope you enjoy your learning here :)


The LearnEnglish Team

Nowadays many hotels must have wifi, but also i always ask for breakfast and comfortable room.

To: Ibis Hotel
subject : Booking a room for 2 nights

Dear Ibis hotel
I would like to reserve a double room with a view to the beach for 3 nights "12,13 and 14 november 2021".
Please could you confirm the price of 300dh per night with breakfast included ?
Please could you confirm the booking ? Let me know if you need any additional information.

Many thanks,
With kind regards

Taha Anouar

I usually ask about the extra bed or the breakfast, cause a those are important thing to have a nice day

When I need to make a book in a hotel, usually I ask for a extra bed, a quiet room and breakfast.

I would like to book a luxury room with a lots of luxurious things. I will ask about breakfast and dinner. If I see it's have a good ratings then I would Book this.

actually i have never reserved a hotel so i'm not sure for this but if possible i want a room has a good view, bathtub and security. those are things i need when have a holiday or something like that.

I usually ask for a good wifi in the room and communal spaces, a quiet room and comfortable bed. Also another important thing for me is to know the distance from the airpot to the hotel and the line transportations are near to it.
When I book a hotel room, I usually ask if there is any promotion and try to get a discount. Usually I will ask what is included in the price, i.e. if the price includes breakfast, wifi or a mini-bar etc. The last thing but not least, I will ask for the check-in and check-out times. Knowing the check-in and check-out times, I can plan for my itinerary easier!
I ask for big suit because I always travel with my family , breakfast ,many bathrooms, good view and coffee machine but usually there is not a coffee machine in room
First, I ask for a quiet ensuite room with breakfast included. Also, for services such as the internet. Finally, I ask the price and the cost of extra services.
When I book a hotel room, I ask for Wi-Fi, air-conditioning, single or double bed, bath or Jacuzzi, view, breakfast, pool, services, price. I like to enjoy my instance.
When I book a hotel room, I ask for the price in the first place , then I ask for nice view from the room.
to be Honest, i never do this because my dad do the work but if i have to say i want breakfast and dinner and Quiet room with a View
Normally, I ask if they are included in the rate: parking and breakfast. I also ask if there is a minibar, air conditioning and breakfast time.
When I reserve a hotel room, I ask the price per night and if the breakfast is included. Usually I prefer quiet room because I don't sleep very well in hotel.
Okay, I'm honestly i never do this because my fathers always do this work but i think i ask when i book a hotel room are how much is the night, if a rooms are very comfortable and if a beds are single or double, obviously if a breakfast are incluinding and this sound very stupid but if it's summer ask if they have a pool or if it's winter ask they have a jacuzzi or pool climatised
I usually ask for a quiet room with private bathroom and breakfast included. If it is available then I request further details such as the price and check-in / check-out times. Access to the Internet is essential as well
When I book a hotel room, I ask about breakfast, a room with a view, if possible.
When I book a hotel room, I am used to asking a quiet room with a view and a bath, I prefer that my booking includes breakfast, wifi signal and cable tv.
i usually travel with company so i make sure they have room available and i usually ask if they have promotions
when i wanna book an hotel room, i usually ask about how much people can get permission in one room, the price i have to pay, the price include the wi-fi and food or not, the facility, and i didn't forget to check testimonials from other people
When I book a hotel room, the first thing I ask whether there is a double room on my date and how much it cost. Then I am interested in other things like breakfast, hairdryer, wi-fi, view from the window, etc.
I will ask them Have you double room? Could you have extra bed for my children in my room? Is wi-fi free or not free? Is water free ın the refrigerator?When must I leave my room ? When should I check in?
When I book a hotel room, I akr for the prices and if the breakfast is included or not.