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Instructions for a colleague

Learn how to write instructions for a colleague.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

Tips

1. You can start a note with just the name of the person you are writing to or Hi ... . You don’t need to use Dear … .

2. Make sure dates are very clear. Include the day, date and time.

3. Explain the reason for the instructions.

4. Write clear and polite instructions. Use phrases like Can / Could / Would you please … ?

5. At the end offer the chance to ask questions and check the instructions.

6. Finish the note with Best, or Thanks, and then your name underneath.

Discussion

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Language level

Beginner: A1

Comments

When I have to give someone instructions, I would rather write them a note than talk to them. It is because they can follow easily. If I just told them verbally, some of them might miss some points. You know, if you just tell them once, it is difficult to ensure that everyone gets all the points.

It depends on the situation and the members team. Write an email to someone is an important resource, it is formal, and it is a clear evidence.

If it is possible, I prefer to speak with them. because I can explain tasks in detail.

I prefer to talk to them because it is easier to explain the tasks to them.

Depents on the situation and the target audience. Speaking directly to someone or a group of people is more efficient than giving written instructions and vice versa.

I prefer write a note or e-mail for giving instruction because it's easy for team member and it can be read and checked repeatedly whenever they need.

Nice

i prefer to write a note if i think your instruction is not easy. And when writing a note, it is more formal.
But when giving instructions by speaking to them directly, it will take us a little time. Best.

When you need someone to help some works, It means you knew exactly who can do that job for you. However, they sometime can ask if they think the working is not clearly.

It depends on the type of the instructions or the situation. Usually, I prefer to write an email, I think it's more professional. But, sometimes, I speak to them when it's an urgent case.

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