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A report on a student meeting

Learn how to write a report.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

Improvements to Oak Hall

Introduction

This report aims to describe problems in Oak Hall of Residence and discuss possible maintenance work to solve them. The two biggest issues were discussed at a meeting on 12 May, which was attended by 165 of the 250 students who live in the building.

Issue 1: temperature in rooms

A number of students complained that the second-floor bedrooms are too hot. Concerns were raised about lack of sleep and students finding it hard to study in their rooms. Air conditioning was suggested as a possible solution.

However, there is no budget left for installing air conditioning this academic year. Also, installation can only be carried out during holidays as students cannot be present in the building while the work takes place.

Issue 2: improving wheelchair access to Oak Café

It was noted that wheelchair users can only access Oak Café from the back and not the front entrance nearer the lifts. This makes access to the café difficult for wheelchair users. The university is looking to improve its wheelchair access in general by installing ramps in key areas and work can take place during term time with no issues for staff or students.

Conclusion and recommendations

Taking the factors mentioned into account, August would be the best time for the installation of air conditioning. Until then, the university could consider supplying fans to each second-floor room so students can sleep and study comfortably.

The front of the café is recommended as an ideal place to install a wheelchair ramp. This work can take place immediately and should be a priority.

Tips

  1. Start with the aim of the report and say where the information comes from.
  2. Use subheadings to make the layout clear. Follow a logical structure, e.g.:
    • Introduction
    • The problem(s) (Give each issue a separate section)
    • Conclusion and recommendations
  3. Assume the person reading the report has asked you to write it and needs only a brief introduction to the situation.
  4. Use an impersonal, formal style.
  5. Use the passive to keep the focus off individual people:
    Concerns were raised about ...
    ... was suggested ...
  6. You should also use objective language for recommendations and conclusions:
    ... would be the best …
    the university could consider ...
    ... is recommended ...

Discussion

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Language level

Intermediate: B1

Comments

No, I have never written a report, but now I got some very good ideas.

Yes, I have had to write a report. It was for complaining about my secondary school. Here it is:
Improvements to Matellini Secondary public school:
-Introduction: This report aims to describe problems in Matellini Secondary school and discuss possible solutions to solve them.
The 2 biggest issues were discussed at a meeting on 24 May, which was attended by 130 students of the 310 students who study there.
- Issue 1: The education system:
A number of students complained that the courses are too basic. Concerns were raised about lack of knowledge in English and in mathematics courses. Hiring better teachers were suggested as a possible solution.
However, there is no budget left for hiring better teachers this academic year.
- Issue 2: Improving the structure of the classrooms:
It's considered that the classrooms are not the best place to study. Concerns were raised about lack of concentration and students finding it hard to study in their classrooms. Improving the classrooms structures was suggested as a possible solution.
- Conclusion and recommendations:
Taking the factors mentioned into account, July would be the best time for the hiring of better teachers. Until then, the school could consider supplying best material to each class so students can study a little better.

Yes, I have had to write some reports.
While I was in college, some teachers gave us different topics to write essays or reports, some of them were extensive, however, they were interesting.
For example, some of the issues that professors put were: technology, sustainability or communications.

yes, I am an IT expert and when I go to our company branches to check out their computers, I write a report.

Often I need to make reports at my workplace, minutes and memories of meetings are common documents in my routine.

I never had to write a report but I have to learn how to write for my English exam. So far, this lesson is the most useful for me. I study this lesson very carefully and I am sure I will come back to this lesson.

I had prepared many reports in my life . I have never preparing in english. I would if I could, I think I need some self-confidence . İn sipite of that , I 've been worked hard for many years, I have still not thougt in english. I haven't figured out yet.

Only in school when we had chemistry classes, we wrote reports about the results in the experiments.

No, I never wrote a report in my life. I`m going to do one now to practice.

I usually write a small report after a work meeting to keep informations about what we said. It is useful when we have to speak about this subject again. It permits to remember what were the tasks we had to do.

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