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An email cover letter

Learn how to write a cover letter or email to respond to a job advert.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Laura Mazzanti
To: David Kelly, HR Manager
Subject: Application for sales manager position

Dear Mr Kelly,

I am writing in response to the job advertisement on the ABC Jobs website for the position of sales manager.

I have five years of experience in sales. For the last three years, I have worked as a team leader, managing a team of 20 sales assistants in a large store. I have experience in hiring, training and managing staff. I have good communication skills and I can speak Italian, Spanish and English.

I have attached my CV with more information about my background and qualifications.  

I look forward to hearing from you soon.

Best regards,

Laura Mazzanti


  1. Be specific in the subject line and say what job you are applying for.
  2. Start your email with Dear Mr/Mrs/Ms + person's surname.
  3. Say where you saw the advertisement.
  4. Say which job you're applying for. You can use the sentence I'm writing in response to the job advertisement for the position of … .
  5. Write a short paragraph to say why you're suitable for the job. Mention your education, qualifications, work experience or skills.
  6. Attach a CV (also known as a résumé in the USA) with more information about your qualifications and background.
  7. End by saying I look forward to hearing from you soon or I hope to hear from you soon.
  8. Sign off with Best regards or Best wishes.



Language level

Pre-intermediate: A2


Hi Dimpy

I'd recommend 'Master's in Chemistry' or 'Master of Science in Chemistry' (the latter phrasing is particularly common in the US and Canada); 'Master in Chemistry' is not the way it is expressed in standard British or American English.

Glad that you like the site!

All the best


The LearnEnglish Team

I am adding first summary then detailed my work experience and skills.

the text above is an example of e-mail letter? If yes, then could you e[plain me please the structure of such a letter sent by post? I mean what do we write in the top right-hand corner?

Hello Marina_i
Yes, that is correct, it is an example of an email cover letter. There are different styles for paper letters, but I'd say one of the most common is to first write the sender's address, then an empty line, then write the date, then an empty line, then write the name and address of the person you're sending the letter to, then an empty line, then the beginning of the letter.
All the best
The LearnEnglish Team

Hello Marina_i
You're welcome. I usually see them in the top left rather than the top right, with the sender's address first. In the style that you're referring to, the sender's address goes in the top right and then receiver's address goes in the top left. As far as I know, in this style, the date is normally a few lines below the sender's address, i.e. on the right.
If you do an internet search for 'formal letter format' or 'formal letter layout', I'm sure you can find some useful examples.
Hope this helps.
All the best
The LearnEnglish Team

Hello, Why not say: I am looking forward to hear from you

Hello elobied

In the phrase 'look forward to', 'to' is a preposition, not part of an infinitive. In English, whenever a verb form follows a preposition, it always goes in some kind of -ing form. This is why 'look forward to hearing' is correct and 'to hear' is not.

All the best


The LearnEnglish Team