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An email to ask a colleague to do something

Learn how to write an email to ask a colleague to do something.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Gabriela Flores
To: Yuki Sato
Subject: Request for new price list for V1698 face creams

Dear Yuki,  

We are presenting to some new clients next Monday 10 December and they are interested in our V1698 face creams.

I understand from Kate that the prices have changed recently. She mentioned that you have the new price list. Do you think you could email it to me?

I would be grateful if we could have it by close of business on Thursday 6 December. That would give us time to prepare for our presentation.

Thanks very much for your help.

Best regards,



  1. Some people prefer you to use their first names, and others prefer you to use their title (e.g. Ms/Mr) + their surnames. Find out what is normal in your company when writing emails.
  2. Explain the reason for the request.
  3. Give a deadline when possible.
  4. Give dates clearly.
  5. Make your request polite by starting it with Do you think you could … ? or I would be grateful if you/we/I could … .
  6. If you don't know the person you are writing to well, you can finish by writing Best regards just before you sign your name.



Language level

Pre-intermediate: A2


Yes, most of the time I communicate with my colleagues by email. It's a great tool for communication. You can email your colleagues to let them know about different activities that you have done,
for requesting information that you need from them, asking for collaboration, or sending files and documents. If you send emails you will have evidence that you finished your tasks and responsibilities.

Hi Tom

We are meeting a new company on Monday 10 December, to discuss opportunities for having a project together.
I understood from Mike, that you have a list of our past projects and all detailed information about them. Do you think you could email them to me?
I would be grateful if I could receive it before Friday, which would give me time to review them and to prepare my presentation for the company.

Best Regard

i never write an email to my colleague we have telegram group to sent documents sounds and videos our group call batch group and we also have discussion if i want any lecture document i ask in our batch group
i prefer phone than email because it is quick and i think my colleague too i use email in my business and study to send request to collages and training centers

I usually write emails to my colleagues, but in Vietnamese, not in English. I wrote to notify about division's news, meetings, discuss relevant issues with my tasks, ask a favor, or even make a date to go shopping. But in some emergency cases, I always make a phone call.

I write emails all the time. Actually, most of my colleagues live in other towns so we can't meet each other at the meetings or in the office canteen. I can't come to their room to show any documents or to have a face-to-face conversation. So, we have to use phones or emails. I send them important information to work, also attach files. And, of course, I receive the same from them every day: reports, files, documents, interesting thoughts or suggestions.
I just can't imagine our work without emails mow. We will all become helpless if emails somehow disappear.

I often have to write e-mails to my colleagues, especially during this pandemic period. I ask them about documents, articles, tables etc.

Yes, I do. I read and write a lot of emails. :|

From: Genma Shodai
To: Yuki Sato
Subject: Request for new price list

Dear Yuki,
Since the Aman Tokyo hotel announced a change in Executive Chef position, they’ve requested a new meeting next Monday 12 July.
However, from the information the supplier department provided us, it seems that the prices have changed recently. So could you possibly email me the new price list?
I would be grateful if we could have it by close of business on Friday 9 July. That would give us time to prepare for our presentation. As you can see, the Aman Tokyo is one of our most important clients and the branch manager told us not to make any mistake.
Thanks very much for your help.

Best regards,

I am mechanical engineering So the nature of my work required to send Emails contains inspections reports or maintenance reports.

Yes! I often write emails to my colleagues. I write to my colleagues when I make an appointment with them, ask simple questions, or when I am free. I often write emails to communicate with someone, especially in my spare time. One of the reasons why I write emails instead of calling is that I am not used to calling. Another reason is that it costs money to make a call. In addition, I often write emails because it is not convenient for the other party and I can contact each other during the free time. However, it is much faster to make a call than to write an email, so I think it is better to make a call than to write an email when I am in a hurry or when I have time to call the other party. Recently, I often write not only to my colleagues but also to professors at the university. The reason is that I used to meet in person to solve problems until now, but nowadays I have become an online class, and I have to email if I do not understand or something goes wrong, because it is. I think email is very convenient.

No, I don’t. Up until now, I have been using email, but I no longer use it for my friends and colleagues. Most of the contents sent through email are from email magazines and universities. And when I send it myself, I use it when I want to send an official document, such as applying for a part-time job. In some cases, smartphones have become popular and SNS are diversified, so I use LINE, Instagram and Twitter to send messages. LINE and Instagram can not only send a text message to the other person, but they can also make a phone call. It's not only voice-only calls, but also video calls by reflecting each other's faces. SNS can now send messages, and it can be used more conveniently in conjunction with shopping and other apps. I think it's very convenient that we can communicate with each other much more easily than before. I'm looking forward to how it will evolve further.