An email to confirm an appointment
Do the preparation task first. Then read the text and tips and do the exercises.
Preparation
From: Arina Marat, HR Assistant
To: Jane Claret
Subject: Your appointment on 14 March
Dear Ms Claret,
Thank you for your email.
I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.
Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers.
When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office.
We look forward to meeting you soon.
Best regards,
Arina Marat
HR Assistant
Tips
1. If you don’t know the person well, start your email with Dear + the person’s name.
2. For women, use Ms + surname unless you know they prefer to use Miss or Mrs.
3. Say thank you if you are replying to their email.
4. At the start of your email, say why you are writing: I’m writing to + verb +… .
5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.
6. Explain clearly what they should do when they arrive for the appointment.
7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.
8. Use Best regards or Best wishes and sign off with your name and your job title.
Yes, it has happened to me several times.
Do you ever receive or write emails like this one to confirm an appointment?
Yes, it happens a lot at work when arranging meetings or confirming appointments. I often receive emails like this, and sometimes I write them myself to confirm meeting details such as the date, time, and location.
Yeah , I've wrote and recived emails to confirm appointments.
Actually, I've only received an email like this once in my life. It was an invitation to participate in a job exam, but unfortunately, I couldn't attend because I was abroad.
From: Sarah GoubelHR Assistant
To: Momo Derf
Subject: Your appointment on 14th March
Dear Mr. Derf,
I am writing to confirm your appointment with our HR Manager, Noy Sable. Your appointment will take place at 8:00 a.m. on 14th March 2026 at the Salvi offices in Oujda.
When you arrive at the offices, please go to the reception on the third floor and ask for me. I will then take you to meet Noy Sable's office.
We look forward to meeting you soon.
Kind regards,
Sarah Goubel
I’ve received many emails like this throughout my career. I have also written confirmation emails to confirm appointments.
Do you ever receive or write emails like this one to confirm an appointment?
I usually get a WhatsApp message to confirm appointments instead of an email.
I have not dealt with this type of emails before.
no, Ido not use Emile, but I am using waste up or call them and usually I go to them in order to booked for t est or something else,